Thumbtack

9 months ago

Senior Events & Offsite Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 21 hours agoStatus: Live

Job Summary

Own event and offsite logistics for a distributed workforce, partnering with the Sr. Events Manager to deliver flawless employee gatherings across the Philippines. Manage end-to-end planning—from venue sourcing and vendor coordination to on-site execution, attendee communications, travel/registration, and post-event recaps—while building planning systems and templates. Use tools like Swoogo, Navan, Ironclad/Coupa, Slack, and Jira to keep stakeholders aligned and improve repeatable event best practices.

Location: Philippines

Workplace: Remote

Employment Type: Full time

Job Function: Executive & General Management

Seniority: Mid level

Key Responsibilities

•Coordinate end-to-end event and offsite logistics for small, medium, and large gatherings, including venue sourcing, contracts, catering, A/V, travel, shipping, and day-of schedules.
•Create and maintain planning artifacts (timelines, run-of-show, checklists, planning docs, registration) and keep stakeholders aligned on milestones and responsibilities.
•Manage vendor relationships, collect bids, negotiate within guardrails, evaluate new venues/vendors, and ensure accurate, timely processing of contracts, POs, and invoices.
•Serve as the first point of contact for attendee inquiries and manage travel/registration; draft and send communications (invites, RSVPs, reminders, FAQs) and produce post-event recaps.
•Provide on-site operational support by managing setup, signage, registration, and in-the-moment troubleshooting; collect feedback and metrics to improve templates and best practices.

Travel: Low travel

Key Requirements

•3–5 years in events coordination, operations, or hospitality (corporate or agency experience preferred).
•Impeccable organization and attention to detail with comfort juggling multiple timelines and priorities.
•Operational rigor: bias for action and ability to stay calm under pressure while anticipating needs.
•Strong written and verbal communication, with customer-first, problem-solving mindset for attendee inquiries.
•Fluency with event/vendor/budget basics including quotes, contract routing, POs/invoices, and cost tracking.

Experience:3-5 years

Skills:OrganizationAttention to detailProblem-solvingCommunicationCross-functional collaboration

Tech Stack:SwoogoNavanIroncladCoupaSlackJiraGoogle Workspace

Company Brief

Thumbtack

Provides an online marketplace connecting local service professionals (home improvement, events, lessons, and more) with customers seeking quotes, reviews, and booking tools to hire vetted contractors and providers.

Industry: Online Marketplaces

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: San Francisco, United States

Founded: 2008

Website LinkedIn

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Thumbtack

9 months ago

Senior Events & Offsite Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 21 hours agoStatus: Live

Job Summary

Location: Philippines

Workplace: Remote

Employment Type: Full time

Job Function: Executive & General Management

Seniority: Mid level

Key Responsibilities

•Coordinate end-to-end event and offsite logistics for small, medium, and large gatherings, including venue sourcing, contracts, catering, A/V, travel, shipping, and day-of schedules.
•Create and maintain planning artifacts (timelines, run-of-show, checklists, planning docs, registration) and keep stakeholders aligned on milestones and responsibilities.
•Manage vendor relationships, collect bids, negotiate within guardrails, evaluate new venues/vendors, and ensure accurate, timely processing of contracts, POs, and invoices.
•Serve as the first point of contact for attendee inquiries and manage travel/registration; draft and send communications (invites, RSVPs, reminders, FAQs) and produce post-event recaps.
•Provide on-site operational support by managing setup, signage, registration, and in-the-moment troubleshooting; collect feedback and metrics to improve templates and best practices.

Travel: Low travel

Key Requirements

•3–5 years in events coordination, operations, or hospitality (corporate or agency experience preferred).
•Impeccable organization and attention to detail with comfort juggling multiple timelines and priorities.
•Operational rigor: bias for action and ability to stay calm under pressure while anticipating needs.
•Strong written and verbal communication, with customer-first, problem-solving mindset for attendee inquiries.
•Fluency with event/vendor/budget basics including quotes, contract routing, POs/invoices, and cost tracking.

Experience:3-5 years

Skills:OrganizationAttention to detailProblem-solvingCommunicationCross-functional collaboration

Tech Stack:SwoogoNavanIroncladCoupaSlackJiraGoogle Workspace

Company Brief

Thumbtack

Industry: Online Marketplaces

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: San Francisco, United States

Founded: 2008

Website LinkedIn