Office Coordinator

InterSystems
Australia
Workplace: OnsitePart timeFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Attention to detail","Proactive attitude","Teamwork","Ownership","Organization"]

Provide administrative and front-of-house support for the Darwin office, including welcoming visitors, coordinating domestic and international travel, and arranging meetings and video conferences. Own delegated tasks end-to-end with a high attention to detail, prepare documents and presentations (formatting/printing/binding), and support expense reconciliation using WorkDay. Coordinate with HR, Recruitment, and IT to maintain a safe, clean, productive workplace.

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FursaFursa
InterSystems
InterSystems
1 month ago

Office Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Live

Job Summary

Provide administrative and front-of-house support for the Darwin office, including welcoming visitors, coordinating domestic and international travel, and arranging meetings and video conferences. Own delegated tasks end-to-end with a high attention to detail, prepare documents and presentations (formatting/printing/binding), and support expense reconciliation using WorkDay. Coordinate with HR, Recruitment, and IT to maintain a safe, clean, productive workplace.
Location: Australia
Workplace: Onsite
Employment Type: Part time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Support key members of the Darwin office and visiting executives/VPs.
  • •Act as the front of house first point of contact for internal and external visitors.
  • •Coordinate domestic and international travel, as well as meetings, conference calls, and video conferences.
  • •Take minutes for meetings.
  • •Prepare documents and presentations (formatting, printing, binding) and perform expense reconciliation using WorkDay.

Key Requirements

  • •5+ years of experience as an Executive or Administrative Assistant in a corporate environment.
  • •Ideal tertiary qualifications in Office / Business Administration.
  • •Ability to work in a team environment.
  • •Advanced skills in Microsoft Office, including Outlook and established applications.
  • •Experience with Office 365 and WorkDay would be desirable.
Experience:5+ years
Education:
Skills:Attention to detailProactive attitudeTeamworkOwnershipOrganization
Tech Stack:Microsoft OfficeOutlookOffice 365WorkDay

Company Brief

InterSystems
Develops database management, interoperability, and analytics platforms—particularly for healthcare and financial services. Known for products like Caché, Ensemble, HealthShare and the InterSystems IRIS data platform enabling integrated data management and real-time applications.
Industry: Data Infrastructure
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Cambridge, United States
Founded: 1978
WebsiteLinkedIn