Scheduling Coordinator

NBC Universal
United States
Workplace: HybridFull timeFunction: Executive & General ManagementExperience: 1+ yearsEducation: bachelorsSkills: ["Organizational skills","Project management","Attention to detail","Communication","Stakeholder collaboration","Discretion"]

Coordinate workforce planning and daily crew scheduling for Olympic Games, Olympic Trials, and year-round Olympic sports productions. Serve as the primary point of contact for technical crew assignments, onboarding readiness, schedule updates, and logistics before, during, and after events. Maintain accurate workforce and staffing data in scheduling systems, produce crew schedules and call sheets, and support payroll-relevant reporting and post-event analysis.

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NBC Universal
NBC Universal
2 days ago

Scheduling Coordinator

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Last checked: 1 hour agoStatus: Live

Job Summary

Coordinate workforce planning and daily crew scheduling for Olympic Games, Olympic Trials, and year-round Olympic sports productions. Serve as the primary point of contact for technical crew assignments, onboarding readiness, schedule updates, and logistics before, during, and after events. Maintain accurate workforce and staffing data in scheduling systems, produce crew schedules and call sheets, and support payroll-relevant reporting and post-event analysis.
Location: United States
Workplace: Hybrid
Employment Type: Full time
Job Function: Executive & General Management
Seniority: Entry level

Key Responsibilities

  • •Support workforce planning and daily crew scheduling for Olympic Games, Olympic Trials, and year-round Olympic sports productions.
  • •Coordinate technical crew assignments, staffing changes, schedule updates, and resource allocation across events and venues.
  • •Maintain accurate employee/crew/position/venue/event/assignment data within scheduling systems and workforce management tools.
  • •Prepare and distribute crew schedules, production communications, call sheets, travel information, contact lists, and event documentation.
  • •Act as a primary point of contact for crew members regarding assignments, onboarding requirements, timekeeping processes, schedule updates, and general logistics.
Travel: Extensive travel

Key Requirements

  • •Bachelor’s degree or equivalent professional experience in sports management, media operations, business administration, human resources, event operations, or a related field.
  • •1+ year of experience in scheduling, workforce coordination, operations support, production support, event management, recruiting coordination, or a related role.
  • •Strong organizational and project management skills to balance multiple priorities and deadlines in a fast-paced live environment.
  • •Exceptional attention to detail and accuracy when maintaining staffing, scheduling, payroll, and operational information.
  • •Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams, OneDrive) and strong interpersonal/communication skills.
Experience:1+ yearsSportsBroadcastMediaProductionEvent management
Education:Bachelor's
Skills:Organizational skillsProject managementAttention to detailCommunicationStakeholder collaborationDiscretion
Languages:English
Tech Stack:Microsoft OfficeOutlookExcelWordTeamsOneDrive

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

NBC Universal
NBCUniversal is a global media and entertainment company producing and distributing film, television, news, sports and streaming content, and operating theme parks and consumer experiences across a portfolio of well-known brands including NBC, Universal Pictures and Peacock.
Industry: Film & Television
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: New York City, United States
Founded: 2004
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