Private Wealth - Administrative Assistant

Blackstone
New York
Workplace: OnsiteFull timeUSD 70,000 - 130,000 annuallyFunction: Administration & Executive AssistanceExperience: 15+ yearsSkills: ["Organization","Attention to detail","Multitasking","Prioritization","Professionalism"]

Provide executive support to two Senior Managing Directors within the Private Wealth team, managing complex calendars, prioritizing meetings, and serving as a professional gatekeeper for calls and correspondence. Coordinate conference room logistics, visitor check-in, conference and large-meeting arrangements, and detailed domestic/international travel. Manage corporate expenses and reimbursements, maintain Excel tracking systems, and support culture initiatives, special projects, and backup coverage for other team members.

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FursaFursa
Blackstone
Blackstone
1 month ago

Private Wealth - Administrative Assistant

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Last checked: 24 days agoStatus: Live

Job Summary

Provide executive support to two Senior Managing Directors within the Private Wealth team, managing complex calendars, prioritizing meetings, and serving as a professional gatekeeper for calls and correspondence. Coordinate conference room logistics, visitor check-in, conference and large-meeting arrangements, and detailed domestic/international travel. Manage corporate expenses and reimbursements, maintain Excel tracking systems, and support culture initiatives, special projects, and backup coverage for other team members.
Location: New York
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Support two Senior Managing Directors by managing complex calendars and scheduling internal and external meetings.
  • •Act as primary point of contact and gatekeeper, handling calls and correspondence with discretion.
  • •Coordinate meeting logistics, including conference room bookings and guest management check-in.
  • •Arrange domestic and international travel, including itineraries and supporting logistics.
  • •Manage corporate expense tracking and reporting; maintain Excel tracking systems for projects and deadlines.

Pay and Benefits

Salary: USD 70,000 - 130,000 annually
Perks:Health InsuranceDentalVisionPaid LeaveLife Insurance401kFsa Benefits

Key Requirements

  • •15+ years of administrative assistant experience, preferably in financial services or a similar professional environment.
  • •Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook.
  • •Exceptional organizational skills with strong attention to detail.
  • •Strong multitasking and prioritization skills managing competing deadlines and responsibilities.
  • •Experience coordinating complex travel arrangements; Concur familiarity is preferred.
Experience:15+ yearsFinancial servicesWealth managementAlternative asset management
Skills:OrganizationAttention to detailMultitaskingPrioritizationProfessionalism
Tech Stack:Microsoft OfficePowerPointExcelOutlookConcur

Company Brief

Blackstone
Global alternative asset manager specializing in private equity, real estate, credit, and hedge fund solutions. Provides investment management and advisory services to institutional and individual investors worldwide.
Industry: Asset Management
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 1985
WebsiteLinkedIn