3 days ago

Office Admin

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 18 hours agoStatus: Live

Job Summary

Provide comprehensive administrative and operational support to the Engineering and Facilities Management Department. You will coordinate maintenance activities, manage complaint registers, and ensure timely closure and escalation of overdue issues. Own reporting and document control, preparing weekly/monthly engineering and maintenance reports, KPI dashboards, and executive PowerPoint presentations. Liaise with maintenance teams, contractors, finance, procurement, and project managers to keep facilities operations running efficiently.

Location: Dubai

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Support the Engineering and Maintenance Department with daily administrative and office coordination, including records, filing, correspondence, and meeting coordination.
•Maintain and monitor the Maintenance Complaint Register, ensuring proper categorisation, timely resolution, and escalation of unresolved complaints.
•Prepare weekly engineering reports, monthly maintenance reports, KPI dashboards, preventive maintenance progress reports, contractor performance reports, and complaint analysis reports.
•Maintain documentation for maintenance activities, service reports, AMCs, calibration certificates, quotations, purchase requests and orders, asset registers, and equipment inventories with version control.
•Coordinate with maintenance coordinators, contractors, procurement, finance, and project managers; track action items and maintenance request status until closure.

Key Requirements

•Bachelor's degree or diploma in Business Administration, Facilities Management, Engineering, or a related discipline.
•3–5 years of experience in an Engineering or Facilities Management environment.
•Experience supporting maintenance teams in commercial, retail, or property management organisations.
•Advanced proficiency in Microsoft Office, especially PowerPoint, Excel, Word, and Outlook.
•Good knowledge of maintenance management systems (CMMS), complaint registers, and service request tracking.

Experience:3-8 yearsFacilities managementEngineeringProperty management

Skills:Organizational skillsTime-managementCommunicationPrioritizationAttention to detail

Languages:English

Tech Stack:Microsoft OfficePowerPointExcelWordOutlookCMMSKPI dashboardsMaintenance management systems

Company Brief

Choithrams GCC

Choithrams is a long-established GCC supermarket chain and food distributor operating retail stores, logistics, and production facilities across the UAE, Bahrain, Qatar and Oman, offering grocery, fresh produce, bakery, butchery and branded/private-label products.

Industry: Retail (Offline)

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Headquarters: Dubai, United Arab Emirates

Founded: 1944

Glassdoor: 4.0

Website LinkedIn Glassdoor

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Choithrams GCC

3 days ago

Office Admin

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 18 hours agoStatus: Live

Job Summary

Location: Dubai

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Support the Engineering and Maintenance Department with daily administrative and office coordination, including records, filing, correspondence, and meeting coordination.
•Maintain and monitor the Maintenance Complaint Register, ensuring proper categorisation, timely resolution, and escalation of unresolved complaints.
•Prepare weekly engineering reports, monthly maintenance reports, KPI dashboards, preventive maintenance progress reports, contractor performance reports, and complaint analysis reports.
•Maintain documentation for maintenance activities, service reports, AMCs, calibration certificates, quotations, purchase requests and orders, asset registers, and equipment inventories with version control.
•Coordinate with maintenance coordinators, contractors, procurement, finance, and project managers; track action items and maintenance request status until closure.

Key Requirements

•Bachelor's degree or diploma in Business Administration, Facilities Management, Engineering, or a related discipline.
•3–5 years of experience in an Engineering or Facilities Management environment.
•Experience supporting maintenance teams in commercial, retail, or property management organisations.
•Advanced proficiency in Microsoft Office, especially PowerPoint, Excel, Word, and Outlook.
•Good knowledge of maintenance management systems (CMMS), complaint registers, and service request tracking.

Experience:3-8 yearsFacilities managementEngineeringProperty management

Skills:Organizational skillsTime-managementCommunicationPrioritizationAttention to detail

Languages:English

Tech Stack:Microsoft OfficePowerPointExcelWordOutlookCMMSKPI dashboardsMaintenance management systems

Company Brief

Choithrams GCC

Industry: Retail (Offline)

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Headquarters: Dubai, United Arab Emirates

Founded: 1944

Glassdoor: 4.0

Website LinkedIn Glassdoor