Project Coordinator/Administrator (On-site) - St. Louis, MO

Decima International
St. Louis
Workplace: OnsiteFull timeFunction: Program & Project Management (PMO)Experience: 3+ yearsEducation: bachelorsSkills: ["Communication","Planning and organizing","Flexibility and adaptability","Customer service","Problem-solving","Attention to detail","Teamwork","Logistics coordination","Independence"]

Coordinate day-to-day site logistics for a hyperscale data center construction project, supporting multiple stakeholders across time zones. Manage calendars and meetings, reserve spaces and AV, and handle meal/catering coordination. Process invoices and travel/expense items, maintain organized document filing and administrative trackers, and prepare/distribute meeting minutes to track action items. Use advanced Microsoft Office skills to support reporting, budgets, and project administrative operations on-site.

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Decima International
Decima International
2 days ago

Project Coordinator/Administrator (On-site) - St. Louis, MO

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Source: Company careers pageValidated by: Fursa AI
Last checked: 20 hours agoStatus: Live

Job Summary

Coordinate day-to-day site logistics for a hyperscale data center construction project, supporting multiple stakeholders across time zones. Manage calendars and meetings, reserve spaces and AV, and handle meal/catering coordination. Process invoices and travel/expense items, maintain organized document filing and administrative trackers, and prepare/distribute meeting minutes to track action items. Use advanced Microsoft Office skills to support reporting, budgets, and project administrative operations on-site.
Location: St. Louis
Workplace: Onsite
Employment Type: Full time
Job Function: Program & Project Management (PMO)
Seniority: Mid level

Key Responsibilities

  • •Manage calendars and scheduling for multiple stakeholders, coordinating meetings, conference calls, appointments, and site activities across multiple time zones.
  • •Coordinate meeting logistics, including reserving spaces, preparing agendas/materials, arranging audiovisual support, and ensuring timely participant information.
  • •Coordinate meals, catering, and refreshments for meetings, site teams, client visits, and project events, including orders, deliveries, dietary requirements, and vendor communication.
  • •Coordinate domestic and international travel arrangements (flights, accommodations, ground transportation) and maintain detailed, cost-efficient itineraries aligned with company policies.
  • •Process and track invoices, receipts, travel expenses, and other administrative expenditures, and maintain administrative databases, trackers, contact lists, calendars, and reports to support project coordination.

Key Requirements

  • •Bachelor’s degree or equivalent from a well-reputed university.
  • •3+ years of progressive administrative experience in a professional services, construction, project-based, or client-facing environment.
  • •Advanced computer skills in MS Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
  • •Demonstrated communication, planning/organizing, adaptability, customer service, problem-solving, and attention to detail.
  • •Proven ability to manage calendars, meetings, travel arrangements, meals, and competing priorities for multiple stakeholders.
Experience:3+ yearsConstructionProject-basedProfessional servicesClient-facing
Education:Bachelor's
Skills:CommunicationPlanning and organizingFlexibility and adaptabilityCustomer serviceProblem-solvingAttention to detailTeamworkLogistics coordinationIndependence
Tech Stack:Microsoft OfficeMicrosoft 365WordExcelOutlookPowerPointTeams

Eligibility

Visa:H-1B
Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Decima International
International recruitment and talent solutions firm providing executive search, professional recruitment, and workforce consulting to place senior and specialist candidates across multiple industries and geographies.
Industry: Recruitment Agencies
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