AI2

2 weeks ago

Grants Coordinator

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Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Support the full grants administration lifecycle by managing federal award onboarding, reporting deadlines, compliance tasks, and subaward operations. Partner with the Director of Grants Administration to maintain audit-ready records in the grants management system (GMS), draft progress reports, coordinate documentation with subrecipients, and help monitor budgets with Finance. Serve as a GMS power-user, refine workflows/SOPs, and explore AI-augmented ways to reduce manual administrative effort.

Location: Seattle

Workplace: Onsite

Employment Type: Full time

Job Function: Executive & General Management

Seniority: Mid level

Key Responsibilities

•Manage institutional registrations and system accounts for federal submissions (SAM.gov, Grants.gov, Research.gov, and similar portals).
•Maintain the grants calendar and track reporting due dates, award end dates, prior approval deadlines, and renewal windows.
•Track reporting and compliance deadlines across the active award portfolio; draft progress reports for Director review and submission.
•Maintain award files and documentation in the grants management system (GMS) to ensure records are complete, current, and audit-ready.
•Support subaward administration and financial administration by collecting subrecipient documentation, tracking milestones/invoices and expenditures, and assisting with budget modifications and closeout tasks.

Pay and Benefits

Salary: USD 70,500 - 106,000

Perks:Health InsuranceDentalVision401kHsaPaid Leave

Key Requirements

•3–5 years of experience in grants administration, research administration, project management, program coordination, or a closely related field.
•Experience supporting federal grants, cooperative agreements, or contracts, including post-award documentation and reporting requirements.
•Strong organizational skills to manage multiple deadlines and strong attention to detail for record-keeping and version control.
•Experience with federal grants systems (SAM.gov, Grants.gov, or similar).
•Proficiency in Google Workspace and clear, professional written communication.

Experience:3-5 yearsNonprofitFederal grantsResearch administrationGrant administration

Education:Bachelor's

Skills:Organizational skillsAttention to detailWritten communicationAbility to manage multiple deadlinesFollow-through

Languages:English

Tech Stack:SAM.govGrants.govResearch.govCLMGMSGoogle WorkspaceNSFProject Execution Plan2 CFR 200Uniform Guidance

Company Brief

AI2

The Allen Institute for AI (AI2) is a nonprofit research institute that builds AI systems and conducts fundamental research to contribute to scientific discovery, natural language understanding, and open-source tools for the AI community.

Industry: AI & Machine Learning

Company Size: Medium (51 to 250 employees)

Growth: Nonprofit & NGO

Funding: Grant Funded

Headquarters: Seattle, United States

Founded: 2014

Website LinkedIn

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AI2