Executive Assistant, Aviation

AutoTrader.com
Atlanta
Workplace: HybridFull timeUSD 32.26 - 48.41 hourlyFunction: Administration & Executive AssistanceEducation: high_schoolSkills: ["Integrity","Professionalism","Confidentiality","Written communication","Verbal communication","Critical thinking","Attention to detail","Planning","Organization","Independent work","Prioritization","Sound judgment","High-volume execution","Problem anticipation"]

Provide administrative leadership and seamless support to the Vice President, Aviation, including extensive calendar management, meeting preparation, and daily schedule coordination. Plan and support team meetings (on-site and off-site), manage executive files and records, prepare accurate expense reports and presentations, and maintain confidentiality. Coordinate virtual meetings via Teams and Zoom, handle guest/customer interactions, support onboarding with needed resources, and assist with special projects as assigned.

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FursaFursa
AutoTrader.com
AutoTrader.com
1 day ago

Executive Assistant, Aviation

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Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Provide administrative leadership and seamless support to the Vice President, Aviation, including extensive calendar management, meeting preparation, and daily schedule coordination. Plan and support team meetings (on-site and off-site), manage executive files and records, prepare accurate expense reports and presentations, and maintain confidentiality. Coordinate virtual meetings via Teams and Zoom, handle guest/customer interactions, support onboarding with needed resources, and assist with special projects as assigned.
Location: Atlanta
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide administrative leadership and support to the Vice President, Aviation and direct reports, including extensive calendar management.
  • •Maintain the executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • •Plan and support team meetings at office and offsite locations, arranging conference room and site details, catering, and room set up.
  • •Develop and maintain systems to organize executive work, including managing files/records as appropriate.
  • •Prepare expense reports, memoranda, reports, spreadsheets, and presentations and ensure documents are in final format with accurate grammar and content.

Pay and Benefits

Salary: USD 32.26 - 48.41 hourly
Perks:Paid LeavePaid HolidaysHealth InsuranceDentalVision401kParental Leave

Key Requirements

  • •High School Diploma/GED and 7 years’ experience in a related field (or alternate combinations such as 5 years with degree/certification, or 9 years experience).
  • •Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
  • •Ability to proactively anticipate and respond to the executive’s and team’s needs.
  • •Experience managing meeting and event logistics for internal and external clients, including virtual/remote and live meetings.
  • •Excellent written and verbal communication skills with strong listening, discretion, and confidentiality.
Experience:Aviation
Education:High School
Skills:IntegrityProfessionalismConfidentialityWritten communicationVerbal communicationCritical thinkingAttention to detailPlanningOrganizationIndependent workPrioritizationSound judgmentHigh-volume executionProblem anticipation
Tech Stack:Microsoft WordMicrosoft ExcelPowerPointOutlookMicrosoft TeamsZoomTEAMSZOOMVisio

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

AutoTrader.com
Operates a leading online marketplace for buying and selling new and used vehicles, connecting consumers, dealers, and automotive service providers with vehicle listings, pricing tools, reviews, and financing resources.
Industry: Online Marketplaces
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Atlanta, United States
Founded: 1997
WebsiteLinkedIn