Office Administrator (Part Time- 32hrs per week) 12 month FTC

Smartly
Berlin
Workplace: OnsiteContractFunction: Administration & Executive AssistanceExperience: 2-3 yearsEducation: certificationSkills: ["Service orientation","Guest hospitality","Professional communication","Organizational skills","Proactive ownership"]

Own the day-to-day operations of the Berlin office, including office management, inventory and procurement, and coordinating external service providers. Serve as the first point of contact for employees, visitors, and vendors while running reception and workplace-experience activities (mail, deliveries, access, events). Provide basic IT support for onboarding equipment and collaborate with IT on physical/digital device inventory. Requires fluent German and professional English.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Smartly
Smartly
1 day ago

Office Administrator (Part Time- 32hrs per week) 12 month FTC

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Own the day-to-day operations of the Berlin office, including office management, inventory and procurement, and coordinating external service providers. Serve as the first point of contact for employees, visitors, and vendors while running reception and workplace-experience activities (mail, deliveries, access, events). Provide basic IT support for onboarding equipment and collaborate with IT on physical/digital device inventory. Requires fluent German and professional English.
Location: Berlin
Workplace: Onsite
Employment Type: Contract · Permanent
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Organize the daily office operations and ensure a smooth working environment in Berlin.
  • •Manage office supplies, inventory/materials, and coordinate orders and deliveries.
  • •Coordinate and oversee external service providers (e.g., catering, beverages/food services) and support budget tracking.
  • •Serve as first point of contact for employees, visitors, and external vendors; handle reception and workplace experience.
  • •Provide basic IT support by issuing laptops/mobile phones and coordinating equipment return/exchange with the IT team.

Key Requirements

  • •Completed commercial vocational training or equivalent qualification.
  • •2–3 years of experience in office management, reception, or a similar administrative role.
  • •Experience with professional reception and hosting guests, including international visitors.
  • •Experience coordinating external service providers and suppliers.
  • •Comfortable with office organization, procurement, inventory/material management, and handling incoming/outgoing mail and deliveries.
Experience:2-3 years
Education:Certification / Diploma
Skills:Service orientationGuest hospitalityProfessional communicationOrganizational skillsProactive ownership
Languages:GermanEnglish
Tech Stack:Microsoft OfficeGoogle WorkspaceSlack

Company Brief

Smartly
Provides a cloud-based advertising automation platform that helps brands and agencies create, manage, and optimize scalable social and digital ad campaigns across channels with creative and measurement tools.
Industry: SaaS
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Headquarters: Helsinki, Finland
Founded: 2013
WebsiteLinkedIn