FFBC

4 weeks ago

Executive Assistant to the CEO

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Provide high-level, confidential administrative and coordination support to the CEO and Office of the CEO. Own the CEO calendar across time zones, prepare meeting materials, triage and draft correspondence, and coordinate domestic with occasional international travel and logistics. Manage expense reports and records, maintain organized digital systems, track commitments and follow-ups, and support board/committee and AGM logistics while maintaining clear boundaries with governance administration.

Location: Canada

Workplace: Remote

Employment Type: Contract · 6 months

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage the CEO calendar, including scheduling, prioritization, meeting coordination, and changes across time zones.
•Prepare agendas, briefing notes, background materials, presentations, reports, letters, and follow-up items for executive meetings and events.
•Monitor, triage, draft, and respond to correspondence on behalf of the CEO with a professional and appropriate tone.
•Coordinate domestic and occasional international travel logistics, and prepare monthly expense reports, credit card reconciliations, invoices, and budget-related records.
•Serve as a culturally competent point of contact, maintain digital files and meeting records, track CEO commitments and action items, and support board/committee/AGM logistics as needed.

Travel: Low travel

Pay and Benefits

Salary: CAD 63,600 annually

Key Requirements

•Minimum of 5 years of progressive experience providing executive-level administrative support to a CEO, executive director, senior executive, or C-suite leader.
•Experience managing complex calendars, high-volume correspondence, meeting logistics, travel, expenses, confidential information, and executive materials.
•Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and comfort using collaboration tools such as Teams, Zoom, and SharePoint.
•Strong written and verbal communication skills, with the ability to prepare clear, polished, professional materials for internal and external audiences.
•Post-secondary education in business administration, public administration, communications, nonprofit management, or a related field, or an equivalent combination of education and experience.

Experience:5+ yearsNonprofitPhilanthropicPublic-sectorCommunity-serving

Education:

Skills:ConfidentialityOrganizational skillsTime managementWritten communicationVerbal communication

Languages:EnglishFrench

Tech Stack:Microsoft OfficeOutlookWordPowerPointExcelMicrosoft TeamsZoomSharePoint

Company Brief

FFBC

ForBlack is a Canadian nonprofit organization that delivers advocacy, cultural programming, capacity-building, and community services to support Black Canadians. It focuses on economic empowerment, arts and culture, education, and partnerships to advance equity and opportunities.

Industry: Nonprofit

Growth: Nonprofit & NGO

Headquarters: Canada

Website

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FFBC

4 weeks ago

Executive Assistant to the CEO

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Location: Canada

Workplace: Remote

Employment Type: Contract · 6 months

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Manage the CEO calendar, including scheduling, prioritization, meeting coordination, and changes across time zones.
•Prepare agendas, briefing notes, background materials, presentations, reports, letters, and follow-up items for executive meetings and events.
•Monitor, triage, draft, and respond to correspondence on behalf of the CEO with a professional and appropriate tone.
•Coordinate domestic and occasional international travel logistics, and prepare monthly expense reports, credit card reconciliations, invoices, and budget-related records.
•Serve as a culturally competent point of contact, maintain digital files and meeting records, track CEO commitments and action items, and support board/committee/AGM logistics as needed.

Travel: Low travel

Pay and Benefits

Salary: CAD 63,600 annually

Key Requirements

•Minimum of 5 years of progressive experience providing executive-level administrative support to a CEO, executive director, senior executive, or C-suite leader.
•Experience managing complex calendars, high-volume correspondence, meeting logistics, travel, expenses, confidential information, and executive materials.
•Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and comfort using collaboration tools such as Teams, Zoom, and SharePoint.
•Strong written and verbal communication skills, with the ability to prepare clear, polished, professional materials for internal and external audiences.
•Post-secondary education in business administration, public administration, communications, nonprofit management, or a related field, or an equivalent combination of education and experience.

Experience:5+ yearsNonprofitPhilanthropicPublic-sectorCommunity-serving

Education:

Skills:ConfidentialityOrganizational skillsTime managementWritten communicationVerbal communication

Languages:EnglishFrench

Tech Stack:Microsoft OfficeOutlookWordPowerPointExcelMicrosoft TeamsZoomSharePoint

Company Brief

FFBC

Industry: Nonprofit

Growth: Nonprofit & NGO

Headquarters: Canada

Website