Wholesale Operations Assistant - Freelance, Remote

Magic
Philippines
Workplace: RemoteFull timeUSD 7 - 7 hourlyFunction: Administration & Executive AssistanceSkills: ["Independent work","Critical thinking","Problem-solving","Organization","Multitasking","Professional communication","Decision-making"]

Provide specialized administrative and operational support for a consumer goods brand selling through wholesale and e-commerce channels. You’ll monitor and process orders across multiple platforms, manage invoicing in QuickBooks, coordinate stock and fulfillment, and keep CRM and client follow-ups organized. This fully remote role requires strong wholesale understanding, the ability to work independently, and comfort juggling several systems while ensuring accuracy and on-time updates.

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Magic
Magic
12 hours ago

Wholesale Operations Assistant - Freelance, Remote

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Source: Company careers pageValidated by: Fursa AI
Last checked: 12 hours agoStatus: Live

Job Summary

Provide specialized administrative and operational support for a consumer goods brand selling through wholesale and e-commerce channels. You’ll monitor and process orders across multiple platforms, manage invoicing in QuickBooks, coordinate stock and fulfillment, and keep CRM and client follow-ups organized. This fully remote role requires strong wholesale understanding, the ability to work independently, and comfort juggling several systems while ensuring accuracy and on-time updates.
Location: Philippines
Workplace: Remote
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Monitor and process orders across wholesale and retail platforms (Shopify, Faire, Market Time), ensuring orders progress correctly and flag issues early.
  • •Generate and manage client and vendor invoices using QuickBooks, keeping invoicing accurate and up to date.
  • •Coordinate stock availability with the warehouse and track fulfillment status, following up on delays or discrepancies.
  • •Maintain CRM records and organize client interactions with proactive follow-up as needed.
  • •Support day-to-day operational workflow across interconnected systems, contributing independently with minimal training.

Pay and Benefits

Salary: USD 7 hourly

Key Requirements

  • •Demonstrated understanding of the wholesale business model (selling to retailers/importing merchandise), distinct from general e-commerce or customer service experience.
  • •Hands-on invoicing experience generating invoices for clients and vendors.
  • •Experience with order processing workflows and order processing/fulfillment coordination.
  • •Working knowledge of QuickBooks.
  • •Prior administrative or operational support experience.
Skills:Independent workCritical thinkingProblem-solvingOrganizationMultitaskingProfessional communicationDecision-making
Languages:English
Tech Stack:QuickBooksShopifyFaireMarket TimeMicrosoft 365Microsoft TeamsCRM

Company Brief

Magic
Provides on‑demand dedicated virtual executive assistants and concierge services for businesses and executives, matching clients with trained remote assistants and AI-enabled support to handle administrative, sales, and personal tasks.
Industry: Professional Services
Company Size: Large (251 to 1,000 employees)
Revenue: USD 50M to 100M
Growth: Growth Stage Startup
Funding: Series A
Headquarters: San Francisco, United States
Founded: 2015
Glassdoor
Glassdoor: 3.3
WebsiteLinkedInGlassdoor