Office & Operations Coordinator (Riyadh, KSA)

FileCloud
Riyadh
Workplace: OnsiteFull timeFunction: Business OperationsExperience: 3-5 yearsSkills: ["Discretion","Professional judgement","Organizational skills","Stakeholder coordination","Deadline management"]

Manage day-to-day office operations in Riyadh, including facilities readiness, serviced-office and vendor coordination, and document control with renewal tracking. Support executive and team logistics by coordinating meetings, leadership visits, travel, and action log follow-ups. Handle procurement administration, invoices/evidence routing, onboarding checklists, and escalations within approved delegation while collaborating across HR, Finance, Legal, IT, and government relations processes.

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FursaFursa
FileCloud
FileCloud
3 days ago

Office & Operations Coordinator (Riyadh, KSA)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 14 hours agoStatus: Live

Job Summary

Manage day-to-day office operations in Riyadh, including facilities readiness, serviced-office and vendor coordination, and document control with renewal tracking. Support executive and team logistics by coordinating meetings, leadership visits, travel, and action log follow-ups. Handle procurement administration, invoices/evidence routing, onboarding checklists, and escalations within approved delegation while collaborating across HR, Finance, Legal, IT, and government relations processes.
Location: Riyadh
Workplace: Onsite
Employment Type: Full time
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Maintain office readiness (access, meeting rooms, supplies, visitors, and basic facilities) and coordinate serviced-office provider and local vendors.
  • •Coordinate employee and recruitment logistics (interview scheduling, onboarding checklist, workspace/equipment/access, and iqama or visa administration through approved processes).
  • •Run compliance administration and renewal tracking with master renewal calendars and document request packs, including obtaining signatures and following up with HR/Finance/Legal.
  • •Handle procurement and finance administration: obtain quotations, prepare purchase-support documents, track approvals, and verify invoice/expense evidence before routing through Finance.
  • •Coordinate selected meetings, leadership visits, travel, and working sessions; prepare agendas, capture actions, maintain owner-and-deadline logs, and provide weekly status updates on deadlines, blockers, and overdue items.

Pay and Benefits

Perks:Paid LeaveAnnual BonusInternetMeal AllowanceWellness StipendEquipment

Key Requirements

  • •3–5 years of relevant experience in office administration, operations coordination, employee services, executive support, or a comparable role in Saudi Arabia.
  • •A diploma or bachelor's degree in business administration, operations, human resources, finance, or a related discipline (or equivalent practical experience).
  • •Fluent Arabic and strong business English (written and spoken).
  • •Strong working knowledge of Microsoft 365, particularly Outlook, Teams, Word, Excel, and PowerPoint.
  • •Ability to build and maintain accurate trackers, organize documents, monitor deadlines, and escalate issues clearly and early.
Experience:3-5 yearsSaudi Arabia
Education:
Skills:DiscretionProfessional judgementOrganizational skillsStakeholder coordinationDeadline management
Languages:ArabicEnglish
Tech Stack:Microsoft 365OutlookTeamsWordExcelPowerPoint

Company Brief

FileCloud
Provides secure enterprise file sharing, sync, backup, and compliance solutions (FileCloud) for on‑premises, hybrid, and cloud deployments, enabling organizations to control data, enforce policies, and collaborate securely across devices.
Industry: Enterprise Software
Company Size: Medium (51 to 250 employees)
Growth: Established Company
Funding: Bootstrapped
Headquarters: Austin, United States
Founded: 2011
WebsiteLinkedIn