Recruiting Operations Coordinator

Vitalize
San Francisco
Workplace: HybridFull timeFunction: Business OperationsExperience: 2+ yearsSkills: ["Attention to detail","Process improvement","Project management","Judgment","Growth mindset"]

Build and scale the Talent team’s recruiting operations by owning interview operations and operational excellence across the hiring lifecycle. Serve as the in-house Ashby expert—creating automations, workflows, interview plans and kits, dashboards, and reporting to make recruiting faster and more scalable. Identify friction and bottlenecks, continuously apply AI and recruiting technology to reduce manual work, and partner on onboarding from offer acceptance through Day One.

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FursaFursa
Vitalize
Vitalize
2 days ago

Recruiting Operations Coordinator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Build and scale the Talent team’s recruiting operations by owning interview operations and operational excellence across the hiring lifecycle. Serve as the in-house Ashby expert—creating automations, workflows, interview plans and kits, dashboards, and reporting to make recruiting faster and more scalable. Identify friction and bottlenecks, continuously apply AI and recruiting technology to reduce manual work, and partner on onboarding from offer acceptance through Day One.
Location: San Francisco
Workplace: Hybrid
Employment Type: Full time
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Own interview operations across the company, ensuring interviews are coordinated and candidates have an exceptional experience.
  • •Build and maintain Ashby automations, workflows, interview kits/plans/templates, dashboards, and recruiting reporting.
  • •Continuously identify opportunities to leverage AI and technology to eliminate manual work and improve hiring quality.
  • •Partner with recruiters to standardize scorecards and ensure interviewers have the tools they need.
  • •Own onboarding from offer acceptance through Day One, coordinating with hiring managers, IT, Facilities, and People Operations to support new hires.

Key Requirements

  • •2+ years of recruiting coordination, recruiting operations, or talent operations experience in a fast-paced environment.
  • •Deep expertise with Ashby, including building automations, configuring workflows, creating interview plans, and generating reporting.
  • •A process/operational excellence mindset with strong attention to detail and polished candidate experiences.
  • •Curiosity about AI and recruiting technology, with a focus on automating repetitive work and improving quality.
  • •Strong project management skills to manage multiple priorities while escalating issues appropriately.
Experience:2+ yearsRecruiting operationsTalent operationsFast-paced environment
Skills:Attention to detailProcess improvementProject managementJudgmentGrowth mindset
Tech Stack:AshbyAIDashboardsReportingWorkflowsAutomations

Company Brief

Vitalize
Provides a digital care platform for domiciliary and community care providers, offering electronic care planning, secure record-keeping, scheduling, and remote monitoring tools to streamline care delivery and improve outcomes for clients and care teams.
Industry: Elder Care & Home Care
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