Senior Executive Assistant

Clio
Dublin
Workplace: HybridFull timeEUR 69,400 - 94,000 annuallyFunction: Administration & Executive AssistanceExperience: 10+ yearsSkills: ["Discretion","Communication","Coordination","Time management","Attention to detail","Interpersonal skills","Self-starter"]

Provide high-level administrative assistance and operational support to the Senior Leadership Team in the EMEA region. Own scheduling, appointments, travel arrangements across time zones, manage group meetings and agendas, and coordinate special projects and key initiatives. Handle sensitive correspondence, logistical planning for events, and maintain executive documentation and knowledge management. Reconcile expenses and support communications with external partners, vendors, and clients while safeguarding confidentiality.

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Clio
Clio
1 month ago

Senior Executive Assistant

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Last checked: 18 days agoStatus: Live

Job Summary

Provide high-level administrative assistance and operational support to the Senior Leadership Team in the EMEA region. Own scheduling, appointments, travel arrangements across time zones, manage group meetings and agendas, and coordinate special projects and key initiatives. Handle sensitive correspondence, logistical planning for events, and maintain executive documentation and knowledge management. Reconcile expenses and support communications with external partners, vendors, and clients while safeguarding confidentiality.
Location: Dublin
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Contribute to planning and execution of special projects, including high-profile international events and key initiatives.
  • •Oversee schedules, appointments, and travel arrangements for the Senior Leadership Team across multiple time zones and countries.
  • •Manage group-wide meetings and agendas, take notes, and track action items.
  • •Review, route, and respond to incoming email correspondence and organizational requests on behalf of executives.
  • •Organize, track, and reconcile professional finances/expenses and coordinate communications with external partners, vendors, and clients.

Pay and Benefits

Salary: EUR 69,400 - 94,000 annually
Perks:Health InsuranceDentalHybrid WorkFlexible TimePension Contribution

Key Requirements

  • •10+ years of experience as an executive assistant or a proven record of administrative coordination in a professional setting.
  • •Exposure to senior leaders and business strategy/decision-making.
  • •High degree of trust and integrity around confidentiality.
  • •Strong written and verbal communication skills, even under pressure, with excellent interpersonal skills.
  • •Proficiency with Mac, Google Suite, Slack, Asana, and Coupa (Spanish speaking is an asset).
Experience:10+ years
Skills:DiscretionCommunicationCoordinationTime managementAttention to detailInterpersonal skillsSelf-starter
Languages:Spanish
Tech Stack:MacGoogle SuiteSlackAsanaCoupa

Company Brief

Clio
Provides cloud-based practice management, client intake, billing, and legal productivity software for law firms. Clio helps legal professionals manage cases, documents, timekeeping, and payments through an integrated SaaS platform.
Industry: LegalTech
Headquarters: Vancouver, Canada
Founded: 2008
WebsiteLinkedIn