Secretary & Document Controller (SA)

ACWA Power
Saudi Arabia
Workplace: OnsiteFull timeFunction: Finance & AccountingExperience: 2+ yearsEducation: bachelorsSkills: ["Report writing","Communication","Coordination","Accountability","Integrity"]

Maintain the document control and/or document management system to ensure accurate registration, tracking, filing, distribution, and archiving of project and departmental documents. Use the EDMS to control incoming/outgoing correspondence, drawings, submittals, and meeting records in Arabic and/or English, coordinate with stakeholders to obtain updates, and manage electronic transmissions, backups, and ISO-aligned project documentation closeout.

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ACWA Power
ACWA Power
16 hours ago

Secretary & Document Controller (SA)

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Last checked: 16 hours agoStatus: Live

Job Summary

Maintain the document control and/or document management system to ensure accurate registration, tracking, filing, distribution, and archiving of project and departmental documents. Use the EDMS to control incoming/outgoing correspondence, drawings, submittals, and meeting records in Arabic and/or English, coordinate with stakeholders to obtain updates, and manage electronic transmissions, backups, and ISO-aligned project documentation closeout.
Location: Saudi Arabia
Workplace: Onsite
Employment Type: Full time
Job Function: Finance & Accounting
Seniority: Mid level

Key Responsibilities

  • •Maintain the document control and/or document management system for registration, tracking, filing, distribution, and archiving.
  • •Use the EDMS to control and issue documentation including correspondence, meeting minutes, resolutions, licenses/permits, agreements, and submittals in Arabic and/or English.
  • •Maintain registers for incoming/outgoing mail and manage stamping, recording, distribution, and circulation.
  • •Establish and maintain document control filing systems per company Standard Operating Procedures, ensuring controlled access and timely return/closure of files.
  • •Support project documentation closeout and handover, manage electronic transmission and backups, and maintain data entry databases for receipt, distribution, and tracking.

Key Requirements

  • •Undergraduate degree.
  • •Minimum 2 years of experience as a Document Controller.
  • •Experience working with Document Control Systems / Electronic Document Management Systems (EDMS).
  • •Knowledge of document control and document management systems, including filing, tracking, archiving, and record management.
  • •Excellent report-writing and English communication skills, with proficiency in MS Office.
Experience:2+ years
Education:Bachelor's
Skills:Report writingCommunicationCoordinationAccountabilityIntegrity
Languages:EnglishArabic
Tech Stack:EDMSElectronic Document Management SystemMS OfficePrimavera

Company Brief

ACWA Power
Developer, investor, co-owner and operator of power generation, desalinated water production and renewable energy projects across multiple countries, with growing activity in green hydrogen and large-scale solar and wind developments.
Industry: Utilities
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Riyadh, Saudi Arabia
Founded: 2004
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