Adjoint(e) administratif(ve) juridique | Administrative Assistant Legal

Rio Tinto
Montreal
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Confidentiality","Attention to detail","Communication","Coordination","Continuous improvement"]

Support a global Legal team by coordinating diaries, meetings, events, travel logistics, and confidential correspondence for approximately ten lawyers. Manage legal and travel expenses, purchase order requisitions, and matter budgets/spend tracking with external law firms. Help onboard new team members, prepare reports and presentations in Microsoft Office, maintain document repositories with paralegals, and contribute to continuous improvement in legal technology and AI-enabled tools.

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FursaFursa
Rio Tinto
Rio Tinto
3 days ago

Adjoint(e) administratif(ve) juridique | Administrative Assistant Legal

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Live

Job Summary

Support a global Legal team by coordinating diaries, meetings, events, travel logistics, and confidential correspondence for approximately ten lawyers. Manage legal and travel expenses, purchase order requisitions, and matter budgets/spend tracking with external law firms. Help onboard new team members, prepare reports and presentations in Microsoft Office, maintain document repositories with paralegals, and contribute to continuous improvement in legal technology and AI-enabled tools.
Location: Montreal
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Coordinate diaries, meetings, and events, including agendas, task lists, and confidential correspondence.
  • •Arrange travel, logistics, and offsite meetings for the Legal team.
  • •Manage legal and travel expenses, purchase order requisitions, matter budgets, and spend tracking with external law firms.
  • •Support onboarding and integration of new team members, including inductions, system access, tool training, and intranet updates.
  • •Prepare and format reports and presentations using Microsoft Office, maintain document repositories, and collaborate with paralegals on knowledge and document management.

Pay and Benefits

Perks:PensionSavings PlansPaid ParentalPaid LeaveEmployee Discounts

Key Requirements

  • •A degree in administration, accounting, office automation, or a similar field.
  • •Demonstrated administrative experience supporting multiple professionals and coordinating competing priorities in a confidential environment.
  • •Experience managing calendars, meetings, travel, and business correspondence with accuracy and discretion.
  • •Experience processing expenses, purchase orders, budgets, or spend reports and working with finance processes.
  • •Proficiency with Microsoft Office (PowerPoint and Excel) and ability to organize document repositories with accurate recordkeeping.
Skills:ConfidentialityAttention to detailCommunicationCoordinationContinuous improvement
Languages:FrenchEnglish
Tech Stack:Microsoft OfficePowerPointExcelIntranet

Company Brief

Rio Tinto
Global mining and metals company that explores, mines, processes, and markets mineral resources including iron ore, aluminum, copper, and lithium. Supplies raw materials to industries worldwide across energy, infrastructure, transportation, and manufacturing.
Industry: Mining & Metals
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1873
WebsiteLinkedIn