Program Operations Coordinator - Freelance, Remote

Magic
Philippines
Workplace: RemoteFull timeUSD 7 - 7 hourlyFunction: Business OperationsExperience: 2-5 yearsSkills: ["Detail obsession","Operational rigor","Proactive risk-spotting","Clear communication","Vendor and stakeholder management"]

Own and execute an already-defined annual educational and membership program calendar, turning leadership priorities into on-time delivery. Manage project plans, timelines, SOPs, and day-to-day accountability using PM tools, while coordinating faculty/experts, speakers, vendors, and cross-functional contributors. Run virtual and in-person events end-to-end (run-of-show, tech checks, logistics) and maintain dashboards and post-event reporting for revenue, expenses, enrollment, attendance, engagement, and retention.

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FursaFursa
Magic
Magic
23 hours ago

Program Operations Coordinator - Freelance, Remote

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Last checked: 5 hours agoStatus: Live

Job Summary

Own and execute an already-defined annual educational and membership program calendar, turning leadership priorities into on-time delivery. Manage project plans, timelines, SOPs, and day-to-day accountability using PM tools, while coordinating faculty/experts, speakers, vendors, and cross-functional contributors. Run virtual and in-person events end-to-end (run-of-show, tech checks, logistics) and maintain dashboards and post-event reporting for revenue, expenses, enrollment, attendance, engagement, and retention.
Location: Philippines
Workplace: Remote
Employment Type: Full time
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Own and manage the annual educational calendar once set by leadership; execute project plans and drive timelines across contributors.
  • •Proactively identify and resolve scheduling conflicts, dependencies, and operational risks.
  • •Coordinate faculty/experts scheduling, prep, materials, communications, and serve as the logistics point of contact for speakers.
  • •Produce virtual and in-person experiences end-to-end, including run-of-show production and tech/on-site flow.
  • •Maintain and refine SOPs and reporting dashboards; track and report revenue, expenses, enrollment, attendance, engagement, and retention.

Pay and Benefits

Salary: USD 7 hourly

Key Requirements

  • •2–5 years coordinating operations for established programs (e.g., education, associations, certification/CPE, masterminds, or live event series).
  • •Proven experience producing events and managing vendors end-to-end.
  • •Hands-on project management using tools such as Asana, ClickUp, or Trello, with SOP ownership.
  • •Strong coordination with faculty/experts/speakers and cross-functional teams (e.g., marketing).
  • •Ability to track and report KPIs and expenses while owning execution quality, timeliness, and risk-spotting.
Experience:2-5 yearsEducationProfessional educationExecutive educationMembership communitiesCertificationEventsVirtual eventsLMS
Skills:Detail obsessionOperational rigorProactive risk-spottingClear communicationVendor and stakeholder management
Tech Stack:AsanaClickUpTrelloCRMLMSSpreadsheetsDashboardsZoomRun-of-show documentationSOPsCalendar and capacity planning

Company Brief

Magic
Provides on‑demand dedicated virtual executive assistants and concierge services for businesses and executives, matching clients with trained remote assistants and AI-enabled support to handle administrative, sales, and personal tasks.
Industry: Professional Services
Company Size: Large (251 to 1,000 employees)
Revenue: USD 50M to 100M
Growth: Growth Stage Startup
Funding: Series A
Headquarters: San Francisco, United States
Founded: 2015
Glassdoor
Glassdoor: 3.3
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