WSP

3 days ago

Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 20 hours agoStatus: Live

Job Summary

Provide proactive, confidential administrative support to three Vice Presidents, managing calendars, meetings, travel, expenses, and leadership communications. Prepare and maintain presentations, briefing notes, agendas, and action logs, while tracking priorities and follow-ups across global marketing, communications, and MarTech enablement portfolios. Coordinate event logistics and help with purchase orders and internal communications, ensuring smooth execution in a fast-paced environment.

Location: Montreal

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide proactive, confidential administrative support to three Vice Presidents, including calendar management, meeting coordination, travel arrangements, and expense processing.
•Prepare and manage presentations, briefing notes, agendas, action logs, and leadership communications.
•Track priorities, deadlines, and follow-ups across multiple portfolios, ensuring timely execution and escalation when required.
•Coordinate marketing, communications, and MarTech initiatives, including meetings, forums, and internal communications materials.
•Support administrative financial tasks such as creating and managing purchase orders (POs) and coordinating with Finance and Procurement, plus event logistics.

Key Requirements

•3–5 years of experience in an administrative, coordinator, personal assistant, or marketing/communications support role within a global or matrixed organization.
•Experience supporting senior leaders with professionalism, discretion, and comfort handling confidential information.
•Strong organizational skills to manage multiple priorities, stakeholders, and competing deadlines.
•Strong written and verbal communication skills to support leadership communications and cross-functional collaboration.
•Advanced proficiency in Microsoft 365, including Outlook, PowerPoint, Word, Excel, and Teams.

Experience:3-5 yearsGlobal organizationMatrixed organization

Skills:ProactiveSolutions-focusedOrganizational skillsProfessionalismDiscretion

Languages:EnglishFrench

Tech Stack:Microsoft 365OutlookPowerPointWordExcelTeams

Company Brief

WSP

Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Montreal, Canada

Founded: 1959

Website LinkedIn

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WSP