Administrative Assistant / Office Manager

Trane Technologies
United States
Workplace: OnsiteFull timeUSD 54,751.66 - 88,900 annuallyFunction: Administration & Executive AssistanceExperience: 2-3 yearsEducation: high_schoolSkills: ["Professional communication","Coordination","Organization","Vendor coordination","Customer-service oriented"]

Support regional leaders with day-to-day office coordination, including invoices and mailed disbursements, vendor and facilities coordination, and store-room deliveries. Manage safety program activities and building communications, oversee visitor logs and badge databases, and coordinate meeting logistics (including catering and event setup). Handle incoming calls, maintain supplies, and assist finance with accounts receivables. Proactively troubleshoot minor phone system issues and support training-room coordination.

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Trane Technologies
Trane Technologies
4 days ago

Administrative Assistant / Office Manager

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Last checked: 1 hour agoStatus: Live

Job Summary

Support regional leaders with day-to-day office coordination, including invoices and mailed disbursements, vendor and facilities coordination, and store-room deliveries. Manage safety program activities and building communications, oversee visitor logs and badge databases, and coordinate meeting logistics (including catering and event setup). Handle incoming calls, maintain supplies, and assist finance with accounts receivables. Proactively troubleshoot minor phone system issues and support training-room coordination.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Assist regional leaders with projects, requests, and administrative tasks including checks and paid invoice preparation for filing.
  • •Manage safety program administration and events, including coordinating supplies and participation/RSVPs for community/employee events.
  • •Coordinate facilities operations such as store-room deliveries, office deliveries, van pool vehicles, and building safety/security vendor selection and negotiations.
  • •Maintain building operations including communication boards, security badge database, visitor logs/notifications, and phone coverage during absences.
  • •Support finance and procurement: assist with accounts receivables and create purchase orders while ensuring vendors bill correctly.

Pay and Benefits

Salary: USD 54,751.66 - 88,900 annually
Perks:Health Insurance401k MatchPaid LeavePaid HolidaysTuition AssistanceParental LeaveFertility Coverage

Key Requirements

  • •High school diploma or GED, plus 2-3 years of related experience (multi-line phone system preferred).
  • •Working knowledge of Microsoft Office; proficiency specifically in Microsoft Excel.
  • •Some Salesforce experience preferred.
  • •Ability to lift up to 25 lbs and be available for occasional/regular overtime.
  • •Professional, timely incoming call handling and coordination with appropriate parties.
Experience:2-3 years
Education:High School
Skills:Professional communicationCoordinationOrganizationVendor coordinationCustomer-service oriented
Tech Stack:Microsoft OfficeExcelPowerPointSalesforceProcurement systemsPurchase ordersPhone system

Company Brief

Trane Technologies
Designs and manufactures HVAC and climate solutions for commercial, industrial, and residential buildings. Focuses on heating, cooling, ventilation, and building efficiency systems under brands like Trane and Thermo King.
Industry: Manufacturing
Company Size: Enterprise (1,001+ employees)
Revenue: USD 10B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Dublin, Ireland
Founded: 2013
WebsiteLinkedIn