Operations team lead (Barcelona, ES)

Zurich Insurance
Barcelona
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Communication","Coordination","Problem-solving","Collaboration"]

Lead day-to-day operations coordination across procurement, HR administration, finance vendor management, internal controls, and IT requests within Zurich Duo. Serve as the central point for contracts and vendors, manage employee onboarding/admin processes, support payroll and benefits coordination, and ensure audit-ready documentation. Partner with Finance, HR, IT, and external partners to keep activities on track, including tool access requests and follow-ups for Copilot setup.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Zurich Insurance
Zurich Insurance
2 days ago

Operations team lead (Barcelona, ES)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 9 hours agoStatus: Live

Job Summary

Lead day-to-day operations coordination across procurement, HR administration, finance vendor management, internal controls, and IT requests within Zurich Duo. Serve as the central point for contracts and vendors, manage employee onboarding/admin processes, support payroll and benefits coordination, and ensure audit-ready documentation. Partner with Finance, HR, IT, and external partners to keep activities on track, including tool access requests and follow-ups for Copilot setup.
Location: Barcelona
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Manager level

Key Responsibilities

  • •Prepare and manage Statements of Agreement and Work Orders, coordinate end-to-end signing, and maintain stored documentation for retrieval and audits.
  • •Complete supplier assessments (GAN, AI, Security) and monitor internal expense reports with monthly reminders for timely submission.
  • •Support HR administration including training follow-up, maintaining employee data, coordinating payroll file preparation, and handling holiday request workflows.
  • •Coordinate vendor invoicing, payment requests, vendor creation documentation, PO-related invoice tracking in Coupa, and SAP vendor creation with complete mandatory data.
  • •Act as the IT coordination point for licenses, access, tools, and follow up on Copilot requests; support internal controls evidence collection and audit queries.

Key Requirements

  • •Around 5 years of professional experience in an operations, administration, procurement, HR, or finance support role.
  • •Familiarity with finance and procurement tools such as SAP and Coupa, and experience with Power Apps (or similar) is a plus.
  • •Basic understanding of HR processes including payroll data, benefits, and mandatory training.
  • •Experience working with external vendors and internal stakeholders across Finance, HR, and IT.
  • •Fluency in English is mandatory; additional languages are a plus.
Skills:CommunicationCoordinationProblem-solvingCollaboration
Languages:English
Tech Stack:SAPCoupaPower AppsMicrosoft CopilotAmexAVANTA

Company Brief

Zurich Insurance
Zurich Insurance Group is a global insurance company offering a wide range of general insurance and life insurance products and services to individuals, small businesses and large corporations across multiple markets worldwide.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Zurich, Switzerland
Founded: 1872
Glassdoor
Glassdoor: 3.7
WebsiteLinkedIn