Operations Executive Assistant

Scale Army
Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: RemoteContractUSD 1,500 - 1,700 monthlyFunction: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Organizational","Detail-oriented","Time management","Communication","Prioritization"]

Support day-to-day operational and administrative activities while enabling smooth client interactions. You’ll respond to client emails, schedule meetings, prepare client-facing documentation, and maintain accurate CRM records. Coordinate calendars and internal workflows, document procedures, and identify improvements to streamline client workflows and internal processes. Work fully remotely within U.S. business hours aligned to the client’s time zone.

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FursaFursa
Scale Army
Scale Army
3 days ago

Operations Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 21 hours agoStatus: Live

Job Summary

Support day-to-day operational and administrative activities while enabling smooth client interactions. You’ll respond to client emails, schedule meetings, prepare client-facing documentation, and maintain accurate CRM records. Coordinate calendars and internal workflows, document procedures, and identify improvements to streamline client workflows and internal processes. Work fully remotely within U.S. business hours aligned to the client’s time zone.
Location: Cairo, Buenos Aires, Addis Ababa, Cape Town, Abuja
Workplace: Remote
Employment Type: Contract
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Respond to client emails and requests, and ensure clients receive accurate, timely updates.
  • •Schedule client meetings, reviews, and follow-up communications; assist with preparing proposals and client-facing documentation.
  • •Build, organize, and maintain CRM records, documenting client interactions, notes, and follow-ups.
  • •Manage calendars and appointment coordination; organize files and administrative records; support email management and day-to-day admin.
  • •Identify opportunities to improve client workflows and internal processes; assist in documenting procedures and coordinating cross-functional work.

Pay and Benefits

Salary: USD 1,500 - 1,700 monthly

Key Requirements

  • •2+ years of experience in administrative support, operations, executive assistance, or client-facing support roles.
  • •Experience managing CRM platforms such as HubSpot, Salesforce, AgencyZoom, or similar systems.
  • •Experience coordinating calendars, meetings, and administrative workflows.
  • •Ability to support multiple priorities in a fast-paced environment.
  • •Strong organizational skills with high attention to detail.
Experience:2+ years
Skills:OrganizationalDetail-orientedTime managementCommunicationPrioritization
Tech Stack:CRMHubSpotSalesforceAgencyZoomMicrosoft Office SuiteGoogle Workspace

Company Brief

Scale Army
Scale Army is a growth marketing agency that helps startups and SMBs scale through performance marketing, paid media, and data-driven customer acquisition strategies tailored to drive revenue and growth.
Industry: Professional Services
Company Size: Small (11 to 50 employees)
Growth: Established Company
Funding: Bootstrapped
Website