Proposal Specialist II (Hybrid - NYC Metro)

AECOM
New York
Workplace: HybridFull timeUSD 90,000 - 120,000 annuallyFunction: Communications, PR & CommunityExperience: 2+ yearsEducation: bachelorsSkills: ["Communication","Organization","Attention to detail","Time management","Diplomacy"]

Manage responses to RFQs and RFPs across multiple disciplines for the NY Metro marketing team, helping drive proposal strategy, win themes, and compliant proposal planning. Develop proposal outlines and schedules, run proposal review meetings, and coordinate revisions. Write, edit, and QC proposal content, coordinate graphics and subconsultant materials, and perform final InDesign layout. Maintain proposal data in Salesforce.

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AECOM
AECOM
7 hours ago

Proposal Specialist II (Hybrid - NYC Metro)

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Last checked: 44 minutes agoStatus: Live

Job Summary

Manage responses to RFQs and RFPs across multiple disciplines for the NY Metro marketing team, helping drive proposal strategy, win themes, and compliant proposal planning. Develop proposal outlines and schedules, run proposal review meetings, and coordinate revisions. Write, edit, and QC proposal content, coordinate graphics and subconsultant materials, and perform final InDesign layout. Maintain proposal data in Salesforce.
Location: New York
Workplace: Hybrid
Employment Type: Full time
Job Function: Communications, PR & Community
Seniority: Entry level

Key Responsibilities

  • •Manage responses to RFQs and RFPs across multiple disciplines (transportation, water, environment/energy, PM/CM).
  • •Lead and/or support proposal strategy development and contribute to win plans, themes, and discriminators used in marketing materials.
  • •Develop proposal outlines and schedules, and manage them for compliance.
  • •Run proposal review meetings and coordinate proposal and presentation revisions based on feedback.
  • •Gather materials from project teams, write/edit proposal content, coordinate graphics and subconsultant inputs, perform QA/QC, and complete final InDesign layout and hard copy production if required.

Pay and Benefits

Salary: USD 90,000 - 120,000 annually
Perks:Health InsuranceDentalVisionLife InsuranceDisability InsurancePaid LeaveRetirement SavingsEquityLearning Budget

Key Requirements

  • •BA/BS and at least 2 years of experience collaborating within a marketing team to support proposal/marketing activity in the AEC industry (or an equivalent combination of experience and education).
  • •Preferred: 3–4 years of proposal experience.
  • •Excellent verbal and written communication skills to write and edit proposal materials.
  • •Strong organizational/admin skills to manage varied tasks on schedule and handle multiple deadlines in a fast-paced environment.
  • •Experience with proposal graphics/layout and tools such as Adobe InDesign (via Adobe Acrobat Suite), plus Microsoft Office and Salesforce CRM.
Experience:2+ yearsAEC industryMarketing teamsProposal management
Education:Bachelor's in Journalism, English, Communications, Marketing
Skills:CommunicationOrganizationAttention to detailTime managementDiplomacy
Languages:English
Tech Stack:InDesignAdobe Acrobat SuiteMicrosoft Office SuiteSalesforce

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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