Executive Assistant (Legal & Advisor Services)

USAA
San Antonio, Charlotte
Workplace: HybridFull timeUSD 63,590 - 121,530Function: Administration & Executive AssistanceEducation: high_schoolSkills: ["Relationship building","Communication","Prioritization","Attention to detail","Confidentiality"]

Provide executive-level administrative support for multiple leaders across the Executive Management Group and Corporate Counsel within Legal & Advisory Services. Coordinate complex calendars, emails, call routing, meeting planning, agendas, minutes, and follow-ups, ensuring confidentiality and record retention. Draft/update presentations and internal communications, manage onboarding transitions, oversee office logistics and supplies, and support travel and expense reporting while aligning with risk and compliance expectations.

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FursaFursa
USAA
USAA
22 hours ago

Executive Assistant (Legal & Advisor Services)

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 22 hours agoStatus: Live

Job Summary

Provide executive-level administrative support for multiple leaders across the Executive Management Group and Corporate Counsel within Legal & Advisory Services. Coordinate complex calendars, emails, call routing, meeting planning, agendas, minutes, and follow-ups, ensuring confidentiality and record retention. Draft/update presentations and internal communications, manage onboarding transitions, oversee office logistics and supplies, and support travel and expense reporting while aligning with risk and compliance expectations.
Location: San Antonio, Charlotte
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide administrative support for assigned EMG, including schedule/calendar management, emails, call routing, and ensuring appropriate record retention.
  • •Collaborate with EMG to prioritize daily activities and deliver on deadlines and goals, including proactively challenging to protect leaders’ time.
  • •Prepare and update presentations and draft internal communications and correspondence with confidentiality and accuracy aligned to USAA standards.
  • •Monitor and coordinate EMG calendars for meetings; create agendas, take minutes, document action items, manage attendees, and ensure meeting purpose and logistics.
  • •Manage employee experience support activities such as onboarding/offboarding transitions, office supplies/inventory, filing systems, and reports requested by EMG, including travel and expense reporting.

Pay and Benefits

Salary: USD 63,590 - 121,530
Perks:Health InsuranceDentalVision401kPensionLife InsuranceParental BenefitsAdoption AssistancePaid LeavePaid HolidaysVolunteer HoursWellness StipendMedicalRetirement

Key Requirements

  • •High school diploma or General Equivalency Diploma.
  • •6 years directly related work experience providing administrative support to executives or leadership teams.
  • •Proficiency in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher.
  • •Advanced knowledge of spreadsheets, data retrieval, and word processing/presentation software.
  • •Demonstrated experience managing calendars and prioritizing tasks in a fast-paced environment with excellent communication and attention to detail.
Education:High School
Skills:Relationship buildingCommunicationPrioritizationAttention to detailConfidentiality
Tech Stack:WindowsMS WordExcelOutlookPowerPointAdobePublisherMicrosoft 365ZoomBoxTeamsLMS

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

USAA
Provides insurance, banking, investment, and financial services to U.S. military members, veterans, and their families. Best known for auto, home, life insurance, and member-focused digital banking products.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: San Antonio, United States
Founded: 1922
WebsiteLinkedIn