Project Admin Assistant

Ghobash Group
Abu Dhabi
Workplace: OnsiteContractFunction: Administration & Executive AssistanceExperience: 2-5 yearsEducation: bachelorsSkills: ["Coordination","Communication","Report preparation","Documentation","Organizational skills"]

Maintain site personnel records including attendance, timesheets, leave, and manpower deployment, while coordinating mobilization/demobilization and site access documentation such as gate passes and work permits. Prepare daily, weekly, and monthly administrative reports and support document control for client-required submissions. Handle meetings, minutes, office and site inventory, and liaise with HR, Payroll, Procurement, and Finance to ensure compliance with company policies, client requirements, and HSE procedures.

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FursaFursa
Ghobash Group
Ghobash Group
2 days ago

Project Admin Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 17 hours agoStatus: Live

Job Summary

Maintain site personnel records including attendance, timesheets, leave, and manpower deployment, while coordinating mobilization/demobilization and site access documentation such as gate passes and work permits. Prepare daily, weekly, and monthly administrative reports and support document control for client-required submissions. Handle meetings, minutes, office and site inventory, and liaise with HR, Payroll, Procurement, and Finance to ensure compliance with company policies, client requirements, and HSE procedures.
Location: Abu Dhabi
Workplace: Onsite
Employment Type: Contract
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Maintain and update site personnel records, attendance, timesheets, and leave records.
  • •Prepare daily, weekly, and monthly administrative reports and coordinate mobilization/demobilization of employees to and from project sites.
  • •Manage site correspondence, emails, letters, and document filing systems; assist with gate passes, work permits, and site access documentation.
  • •Maintain records of manpower deployment and accommodation arrangements, and coordinate transportation and logistics for site personnel.
  • •Ensure compliance with company policies, client requirements, and HSE procedures; organize meetings, prepare minutes, and follow up on action items.

Key Requirements

  • •Diploma or Bachelor's Degree in Business Administration, Commerce, or a related field.
  • •Minimum 2–5 years of administrative experience, preferably in Oil & Gas, EPC, Construction, or Industrial projects.
  • •Familiarity with site administration procedures and manpower management.
  • •Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
  • •Experience in handling timesheets, employee records, and document control activities; knowledge of UAE labor and site documentation is an advantage.
Experience:2-5 yearsOil_and_energyEPCConstructionIndustrial_projects
Education:Bachelor's in Business Administration, Commerce, or related field
Skills:CoordinationCommunicationReport preparationDocumentationOrganizational skills
Languages:English
Tech Stack:MS OfficeWordExcelPowerPointOutlookPrimavera P6MS Project

Company Brief

Ghobash Group
Ghobash Group is a diversified family-owned conglomerate based in the UAE, operating across automotive, luxury retail, distribution, real estate, and investments, providing products and services across the Middle East and beyond.
Industry: Conglomerates & Holding Companies
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Dubai, United Arab Emirates
WebsiteLinkedIn