Assistant to the CEO

Wing Assistant
Shenzhen
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Communication","Problem-solving","Proactive","Adaptability","Discretion"]

Act as a strategic right hand to the CEO, serving as a trusted point of contact while managing internal and external communications with tact. Own complex, multi–time zone scheduling and international travel logistics. Gather data across teams to build executive reports, dashboards, and decision briefs, and identify operational gaps and improvements. Support financial tracking and confidential business/expense matters, while also handling bookings and service-provider coordination.

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FursaFursa
Wing Assistant
Wing Assistant
2 days ago

Assistant to the CEO

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Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Act as a strategic right hand to the CEO, serving as a trusted point of contact while managing internal and external communications with tact. Own complex, multi–time zone scheduling and international travel logistics. Gather data across teams to build executive reports, dashboards, and decision briefs, and identify operational gaps and improvements. Support financial tracking and confidential business/expense matters, while also handling bookings and service-provider coordination.
Location: Shenzhen
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Serve as the primary point of contact and buffer for the CEO, managing internal and external communications.
  • •Maintain situational awareness of CEO priorities, deadlines, and ongoing projects; manage complex calendars across multiple time zones.
  • •Handle international travel arrangements, itineraries, paperwork, and logistics.
  • •Create actionable executive reports, dashboards, presentations, and decision briefs using cross-department data and research.
  • •Support financial tracking (expenses, budget auditing, financial reporting) while handling confidential business and financial information with discretion.

Key Requirements

  • •Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator with the ability to ramp up quickly.
  • •Strong analytical and problem-solving skills to interpret data and recommend actions.
  • •Proactive, autonomous work style with the ability to anticipate needs and reduce the CEO’s operational load.
  • •High adaptability and composure in fast-changing, high-pressure environments.
  • •Comfort with financial literacy, spreadsheets, financial statements, and basic business finance principles.
Skills:CommunicationProblem-solvingProactiveAdaptabilityDiscretion
Languages:EnglishCantoneseMandarin
Tech Stack:LLMsSpreadsheetsClaudeNotionSlackGoogle WorkspaceExcelGoogle SheetsProject management platforms

Company Brief

Wing Assistant
Provides remote virtual assistant and administrative support services, matching businesses with trained assistants for tasks like scheduling, email management, research, and operations to improve productivity and reduce overhead.
Industry: Recruitment Agencies
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