Administrative Coordinator

Aon
United States
Workplace: OnsiteTemporaryUSD 25 - 30 hourlyFunction: Administration & Executive AssistanceSkills: ["Highly organized","Diligent","Comfortable managing multiple administrative priorities"]

Coordinate executive scheduling and meeting logistics, and manage travel arrangements for a part-time (20 hours/week) role supporting the St. Augustine office. Prepare documents for signature and handle event and marketing support, including ticket inventory, RSVP tracking, and vendor invoicing. Support administrative operations with data entry, scanning, database updates (Salesforce, SharePoint), and compliance/client-service request tracking using Kestra and Excel reporting.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Aon
Aon
1 day ago

Administrative Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 18 hours agoStatus: Live

Job Summary

Coordinate executive scheduling and meeting logistics, and manage travel arrangements for a part-time (20 hours/week) role supporting the St. Augustine office. Prepare documents for signature and handle event and marketing support, including ticket inventory, RSVP tracking, and vendor invoicing. Support administrative operations with data entry, scanning, database updates (Salesforce, SharePoint), and compliance/client-service request tracking using Kestra and Excel reporting.
Location: United States
Workplace: Onsite
Employment Type: Temporary
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Coordinate executive scheduling and meeting coordination.
  • •Prepare documents for signature and handle printing/organizing for delivery.
  • •Manage travel arrangements and provide event and marketing support, including membership account management and ticket inventory.
  • •Perform administrative operations such as data entry and scanning (Concur receipts, client files, new business) and database updates (Salesforce, SharePoint).
  • •Support compliance and client service requests using Kestra, and assist with reporting (including quarterly and annual Excel reporting) and invoicing/payment tasks as needed.

Pay and Benefits

Salary: USD 25 - 30 hourly

Key Requirements

  • •Experience with executive scheduling and calendar coordination, including meeting coordination.
  • •Comfort managing travel arrangements and event/marketing support priorities.
  • •Ability to support client service workflows, including communications, RSVP tracking, and guest communications.
  • •Familiarity with compliance, reporting, and documentation preparation for signature and delivery.
  • •Proficiency with administrative tools and systems such as Concur receipts, Salesforce opportunities, SharePoint files, and Excel.
Skills:Highly organizedDiligentComfortable managing multiple administrative priorities
Languages:English
Tech Stack:ConcurSalesforceSharepointExcelKestraOBAMedicareOEPBillboard

Company Brief

Aon
Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1982
Glassdoor
Glassdoor: 3.9
WebsiteLinkedInGlassdoor