Administrative Assistant, Special Projects

Kerzer International
Dubai
Full timeFunction: Administration & Executive AssistanceExperience: 3+ yearsSkills: ["Confidentiality","Organizational skills","Time management","Attention to details","Communication"]

Provide high-level day-to-day administrative support to the VP of Special Projects, coordinating complex executive meetings and communications across internal teams, executives, and external consultants and suppliers. Manage calendars and follow-ups, prepare meeting materials and notes, maintain filing systems and contact lists, and support procurement/admin processes including purchase orders and reimbursements. Also coordinate travel and arrival requirements for Kerzner executives, partnering with IT to keep equipment running smoothly.

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Kerzer International
Kerzer International
59 minutes ago

Administrative Assistant, Special Projects

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Last checked: 59 minutes agoStatus: Live

Job Summary

Provide high-level day-to-day administrative support to the VP of Special Projects, coordinating complex executive meetings and communications across internal teams, executives, and external consultants and suppliers. Manage calendars and follow-ups, prepare meeting materials and notes, maintain filing systems and contact lists, and support procurement/admin processes including purchase orders and reimbursements. Also coordinate travel and arrival requirements for Kerzner executives, partnering with IT to keep equipment running smoothly.
Location: Dubai
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide day-to-day administrative support for the VP, Special Projects, including calendar management and coordination of complex executive meetings.
  • •Communicate and handle incoming and outgoing electronic communications, tracking email correspondence and routing urgent actions appropriately.
  • •Organize meetings, conference calls, and presentations, ensuring meeting materials, reports, and correspondence are prepared in advance.
  • •Maintain task follow-up lists, prepare meeting notes and action plan lists, and keep an up-to-date contacts list and personnel filing system.
  • •Arrange travel schedules and arrivals for executives, coordinate with IT to maintain equipment, and support administrative processes such as reimbursements and purchase orders including PO/payment submissions and capex tracking.

Pay and Benefits

Perks:Health InsuranceDentalLife InsuranceAnnual FlightsIncentive Programme

Key Requirements

  • •University degree.
  • •3+ years of relevant experience.
  • •Ability to maintain high-level confidentiality.
  • •Good command of spoken and written English.
  • •Strong administration/organizational and time-management skills, with meticulous attention to details.
Experience:3+ years
Skills:ConfidentialityOrganizational skillsTime managementAttention to detailsCommunication
Languages:English

Company Brief

Kerzer International
Kerzner International develops and manages luxury resorts, hotels and branded leisure destinations worldwide, including Atlantis and One&Only properties, delivering integrated hospitality, entertainment and residential experiences at premier beachfront and destination locations.
Industry: Hotels & Resorts
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Funding: Private Equity Backed
Headquarters: Dubai, United Arab Emirates
Founded: 1972
WebsiteLinkedIn