Circleback

1 month ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 7 hours agoStatus: Live

Job Summary

This is a broad, in-person Executive Assistant role in San Francisco, supporting the CEO and the core operations of a fast-moving startup. You’ll handle hiring logistics, office and finances, vendor management, and customer interactions, while also coordinating security and onboarding for enterprise customers. The role emphasizes systems thinking, high organization, and the ability to juggle multiple moving parts to keep the team focused.

Location: San Francisco

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Source candidates, schedule interviews and work trials, and handle onboarding and offboarding.
•Keep payroll and people admin running smoothly.
•Manage office operations–food, drinks, supplies, and vendors.
•Invite and greet customers for fireside chats every Friday, making visits effortless and welcoming.
•Give product demos and manage inbound sales–you’ll be the first point of contact for prospective customers.

Pay and Benefits

Salary: USD 100,000 - 140,000 annually

Key Requirements

•Source candidates, schedule interviews and work trials, and handle onboarding and offboarding for hiring logistics.
•Run payroll and people administration to keep HR processes smooth.
•Manage office operations including food, drinks, supplies, and vendors (part-time office manager, cleaner, etc.).
•Invite and greet customers for fireside chats every Friday and make visits welcoming and effortless.
•Coordinate security assessments, certifications, and enterprise customer onboarding; manage swag design, ordering, and inventory.

Experience:StartupsSaaSAI

Skills:OrganizationalCommunicationProblem-solvingTime-managementCustomer service

Languages:English

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Circleback

Provides AI-driven contact data enrichment and identity resolution to help sales and marketing teams maintain accurate contact records, improve outreach targeting, and automate data hygiene workflows.

Industry: Data Infrastructure

Website

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Circleback

1 month ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 7 hours agoStatus: Live

Job Summary

Location: San Francisco

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Source candidates, schedule interviews and work trials, and handle onboarding and offboarding.
•Keep payroll and people admin running smoothly.
•Manage office operations–food, drinks, supplies, and vendors.
•Invite and greet customers for fireside chats every Friday, making visits effortless and welcoming.
•Give product demos and manage inbound sales–you’ll be the first point of contact for prospective customers.

Pay and Benefits

Salary: USD 100,000 - 140,000 annually

Key Requirements

•Source candidates, schedule interviews and work trials, and handle onboarding and offboarding for hiring logistics.
•Run payroll and people administration to keep HR processes smooth.
•Manage office operations including food, drinks, supplies, and vendors (part-time office manager, cleaner, etc.).
•Invite and greet customers for fireside chats every Friday and make visits welcoming and effortless.
•Coordinate security assessments, certifications, and enterprise customer onboarding; manage swag design, ordering, and inventory.

Experience:StartupsSaaSAI

Skills:OrganizationalCommunicationProblem-solvingTime-managementCustomer service

Languages:English

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Circleback

Industry: Data Infrastructure

Website