Office Coordinator - Part Time

Globalization Partners
Boston
Workplace: HybridPart timeUSD 48,000 - 60,000 annuallyFunction: Administration & Executive AssistanceExperience: 4+ yearsEducation: associatesSkills: ["Communication","Organization","Customer service","Teamwork","Problem-solving"]

Support the Boston HQ with day-to-day operations in a part-time, hybrid role. Welcome employees and visitors, coordinate mail and facilities, manage vendor relations, and liaise with global stakeholders to ensure smooth office activity. Flexible hours for events; 20 hours per week, in-office three days minimum.

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Globalization Partners
Globalization Partners
3 months ago

Office Coordinator - Part Time

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Support the Boston HQ with day-to-day operations in a part-time, hybrid role. Welcome employees and visitors, coordinate mail and facilities, manage vendor relations, and liaise with global stakeholders to ensure smooth office activity. Flexible hours for events; 20 hours per week, in-office three days minimum.
Location: Boston
Workplace: Hybrid
Employment Type: Part time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Manage the end-to-end mail process for the Boston HQ, including sorting, scanning, logging and distributing physical mail to stakeholders.
  • •Coordinate with Regus office contacts globally to route hard-copy mail for global entities.
  • •Serve as the primary point of contact for Boston office facilities, address maintenance issues, liaise with building management, and manage security card access.
  • •Handle office-related vendors (meals for team meetings, office supplies, FedEx, etc.) and provide general administrative support.
  • •Organize internal and offsite events, meetings, and partner/customer meetings; perform adhoc duties as required.

Pay and Benefits

Salary: USD 48,000 - 60,000 annually
Perks:Health InsuranceDentalVisionParental LeaveSabbatical

Key Requirements

  • •Education: Associate’s degree (2-year college) in Business, Finance, or related field.
  • •Experience: Minimum 4 years of prior experience in office operations, office support, or hospitality environment.
  • •Technical Skills: Proficiency with Excel, Word, PowerPoint, and Google Suite; Workday is a plus.
  • •Adaptability: Comfortable transitioning between support to internal stakeholders and hands-on office task management.
  • •Communication: Excellent verbal and written communication; able to build relationships with global stakeholders.
Experience:4+ yearsOffice operationsHospitalityAdministrative
Education:Associate's
Skills:CommunicationOrganizationCustomer serviceTeamworkProblem-solving
Languages:English
Tech Stack:ExcelWordPowerPointGoogle SuiteWorkday

Company Brief

Globalization Partners
Provides global Employer of Record (EOR) and international hiring services that enable companies to hire, onboard, and manage employees in 180+ countries without local entities, simplifying global expansion and compliance.
Industry: HR Tech
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: Boston, United States
Founded: 2012
WebsiteLinkedIn