Administrative Assistant

Exabeam
United States
Workplace: OnsiteFull timeUSD 70,000 - 75,000 annuallyFunction: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Multitasking","Confidentiality","Communication","Organizational skills","Problem solving"]

Support Exabeam’s VPs by managing complex calendars, coordinating global travel, and ensuring their days are organized and productive. Own executive support tasks with strong confidentiality and discretion, prepare meeting materials (agendas, presentations, notes), and proactively anticipate needs. Plan on-site and off-site team meetings, dinners, and events while serving as a representative to build relationships with internal stakeholders and external contacts.

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Exabeam
Exabeam
1 week ago

Administrative Assistant

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Last checked: 3 hours agoStatus: Live

Job Summary

Support Exabeam’s VPs by managing complex calendars, coordinating global travel, and ensuring their days are organized and productive. Own executive support tasks with strong confidentiality and discretion, prepare meeting materials (agendas, presentations, notes), and proactively anticipate needs. Plan on-site and off-site team meetings, dinners, and events while serving as a representative to build relationships with internal stakeholders and external contacts.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage heavy executive calendar activity, including global travel.
  • •Ensure executives’ days are organized and productive.
  • •Maintain confidentiality and decorum when handling sensitive information and VIP guests.
  • •Prepare meetings by creating agendas, presentations, meeting notes, and follow-up items.
  • •Plan and execute on-site and off-site meetings, dinners, and events, and represent the VPs with stakeholders and external contacts.

Pay and Benefits

Salary: USD 70,000 - 75,000 annually
Perks:Health InsuranceDentalVision401kPaid LeaveParental LeaveLearning Budget

Key Requirements

  • •2+ years of recent, full-time administrative support supporting more than two vice presidents (within the last 3-5 years).
  • •Strong multitasking ability to juggle multiple priorities at once.
  • •Proven experience managing executives’ calendars, expenses, and global travel.
  • •Experience working with vice presidents in a fast-paced environment, ideally in a high-growth startup.
  • •Strong knowledge of Office and excellent communication and interpersonal skills.
Experience:2+ years
Skills:MultitaskingConfidentialityCommunicationOrganizational skillsProblem solving
Tech Stack:Office

Company Brief

Exabeam
Provides a security analytics platform combining SIEM, user and entity behavior analytics (UEBA), and orchestration to detect, investigate, and respond to cyber threats across enterprise environments.
Industry: Cybersecurity
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Headquarters: San Mateo, United States
Founded: 2013
WebsiteLinkedIn