Travel Coordinator

Apparel Group
Riyadh
Workplace: OnsiteFull timeFunction: Executive & General ManagementExperience: 2-3 yearsSkills: ["Communication","Organization","Problem-solving","Attention to detail"]

Coordinate and manage corporate travel for employees and executives, including booking flights, hotels, transportation, and related services. Ensure adherence to travel policy and budget, handle vendor relationships, and track expenses. Collaborate with the travel desk to provide efficient, cost-saving solutions, support visa and insurance needs, and maintain organized travel records for audits and reporting.

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Apparel Group
Apparel Group
1 year ago

Travel Coordinator

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Last checked: 5 hours agoStatus: Live

Job Summary

Coordinate and manage corporate travel for employees and executives, including booking flights, hotels, transportation, and related services. Ensure adherence to travel policy and budget, handle vendor relationships, and track expenses. Collaborate with the travel desk to provide efficient, cost-saving solutions, support visa and insurance needs, and maintain organized travel records for audits and reporting.
Location: Riyadh
Workplace: Onsite
Employment Type: Full time
Job Function: Executive & General Management

Key Responsibilities

  • •Book and coordinate all travel arrangements including flights, hotels, car rentals, and transportation for employees and executives.
  • •Ensure all travel bookings are in line with the company’s travel policy and within the approved budget.
  • •Manage travel itineraries, confirming bookings, and providing employees with necessary travel details and documentation.
  • •Ensure cost-effective solutions by comparing and negotiating travel options, including discounts, offers, and deals.
  • •Liaise with travel agencies, airlines, hotels, and other service providers to negotiate rates, book services, and manage relationships.
  • •Maintain records of preferred vendors and ensure service level agreements (SLA) are met.
  • •Assist in the management of travel-related expenses and ensure that they are within the allocated budget.
  • •Track travel expenditures, preparing travel cost reports and reconciling with the finance department.
  • •Assist in the preparation of monthly reports and maintain documentation of all travel-related receipts, invoices, and expenses.
  • •Serve as the primary point of contact for travel-related inquiries from employees and provide assistance with travel arrangements and issues that arise during trips.
  • •Assist employees with visa applications, travel insurance, and other related documentation.
  • •Help resolve travel-related issues, such as booking errors or flight changes, ensuring minimal disruption to employees’ schedules.
  • •Ensure all travel bookings are made according to the company’s travel policies and guidelines.
  • •Maintain accurate records of travel arrangements for audit and compliance purposes.
  • •Keep track of travel policy changes and communicate updates to relevant employees as necessary.
  • •Maintain accurate travel records for all bookings, payments, and itineraries.
  • •Organize and store travel documents and receipts in an orderly, accessible manner for future reference or audits.
  • •Assist in booking corporate travel events, including conferences, meetings, and corporate retreats.
  • •Monitor and evaluate travel expenses and suggest cost-saving opportunities and efficiency improvements.
  • •Help optimize travel bookings by identifying recurring patterns and offering improved, cost-effective travel solutions.
  • •Communicate clearly with internal stakeholders regarding travel bookings, changes, and approvals.
  • •Support the Assistant Manager in preparing travel reports, analyzing trends, and identifying cost-effective practices.

Key Requirements

  • •2-3 years of experience in a travel coordinator or similar administrative role, preferably in a corporate or retail setting
  • •Some College or equivalent study level
  • •Ability to book and coordinate travel arrangements (flights, hotels, car rentals) and manage travel itineraries
  • •Knowledge of travel policies and budgeting to ensure cost-effective bookings and expense tracking
  • •Experience with visa applications, travel insurance, and resolving travel-related issues
Experience:2-3 yearsRetailCorporate travel
Skills:CommunicationOrganizationProblem-solvingAttention to detail
Languages:English

Company Brief

Apparel Group
Apparel Group is a global fashion and lifestyle retail conglomerate operating a portfolio of international and homegrown brands across store and online channels, managing franchising, wholesale and retail operations across the Middle East, Asia and beyond.
Industry: Omnichannel Retail
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Dubai, United Arab Emirates
Founded: 1996
WebsiteLinkedIn