Recruiting Coordinator

Reflection AI
New York, London
Workplace: OnsiteFull timeFunction: People, HR & TalentExperience: 2-4 yearsSkills: ["Communication","Organization","Problem-solving","Attention to detail","Process improvement"]

Coordinate and optimize the recruitment process for a rapidly scaling AI company. You’ll manage interview scheduling across time zones, communications with candidates, travel logistics, and ATS data integrity, partnering with recruiters and managers to maintain high-velocity hiring while ensuring an exceptional candidate experience.

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FursaFursa
Reflection AI
Reflection AI
7 months ago

Recruiting Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Coordinate and optimize the recruitment process for a rapidly scaling AI company. You’ll manage interview scheduling across time zones, communications with candidates, travel logistics, and ATS data integrity, partnering with recruiters and managers to maintain high-velocity hiring while ensuring an exceptional candidate experience.
Location: New York, London
Workplace: Onsite
Employment Type: Full time
Job Function: People, HR & Talent

Key Responsibilities

  • •Schedule and coordinate interviews across multiple time zones, often with same-day turnarounds.
  • •Manage candidate communication from initial outreach through offer stage, maintaining our brand voice.
  • •Coordinate travel logistics and onsite interview experiences for out-of-town candidates.
  • •Partner with recruiters and hiring managers to optimize interview processes.
  • •Maintain data integrity in our ATS and generate recruiting metrics.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsuranceDisability InsuranceParental LeaveRelocationEquityPaid Leave

Key Requirements

  • •2-4 years in recruiting coordination, executive assistance, or operations roles (startup experience preferred).
  • •Demonstrated ability to manage high-volume scheduling and complex logistics.
  • •Experience with applicant tracking systems (e.g., Ashby).
  • •Exceptional written and verbal communication skills.
  • •Systems mindset—you naturally spot inefficiencies and implement solutions.
Experience:2-4 yearsAIMLStartups
Skills:CommunicationOrganizationProblem-solvingAttention to detailProcess improvement
Languages:English
Tech Stack:AshbyATSAutomation

Company Brief

Reflection AI
Builds frontier autonomous AI systems focused on autonomous coding agents (product: Asimov) to create organizational superintelligence, founded by former DeepMind/Google researchers and hiring across SF, NYC, London.
Industry: AI & Machine Learning
Company Size: Small (11 to 50 employees)
Growth: Growth Stage Startup
Funding: Series A
Headquarters: San Francisco, United States
Founded: 2024
WebsiteLinkedInGlassdoor