Associate Facilities Coordinator (R5534)

Shield AI
Ukraine
Workplace: OnsiteFull timeFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsEducation: high_schoolSkills: ["Communication","Organizational skills","Multitasking","Attention to detail","Customer service mindset"]

Serve as the first point of contact for visitors, clients, and employees in the Kyiv office, managing front desk operations and day-to-day administrative and facilities needs. Coordinate visitor access, badging, check-in, meeting scheduling, and conference room bookings. Maintain office cleanliness and readiness, manage mail and deliveries, track workplace inventory/assets, and coordinate vendors for equipment maintenance, repairs, and workplace services.

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FursaFursa
Shield AI
Shield AI
4 days ago

Associate Facilities Coordinator (R5534)

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 11 hours agoStatus: Live

Job Summary

Serve as the first point of contact for visitors, clients, and employees in the Kyiv office, managing front desk operations and day-to-day administrative and facilities needs. Coordinate visitor access, badging, check-in, meeting scheduling, and conference room bookings. Maintain office cleanliness and readiness, manage mail and deliveries, track workplace inventory/assets, and coordinate vendors for equipment maintenance, repairs, and workplace services.
Location: Ukraine
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Greet and assist visitors, ensuring a positive and professional first impression.
  • •Manage emails and general inquiries, routing them as appropriate.
  • •Coordinate visitor access, badging, and check-in processes.
  • •Schedule meetings and manage conference room bookings.
  • •Support office operations including mail distribution, deliveries, office supply inventory, and coordination of vendors and workplace services.

Key Requirements

  • •1–3 years of experience in a front desk, receptionist, administrative, office coordination, facilities, or customer-facing role.
  • •Upper-Intermediate (B2) or higher English proficiency (written and spoken).
  • •Proficiency in Microsoft Office (Outlook, Word, Excel) and/or Google Workspace.
  • •Experience managing phones, calendars, and visitor coordination.
  • •Strong organizational skills, attention to detail, and ability to handle sensitive/confidential information professionally.
Experience:1-3 years
Education:High School
Skills:CommunicationOrganizational skillsMultitaskingAttention to detailCustomer service mindset
Languages:English
Tech Stack:Microsoft OfficeOutlookWordExcelGoogle Workspace

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn