Fireworks AI

3 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Support Fireworks’ senior leadership as a high-trust, proactive Executive Assistant. You’ll manage complex multi-executive calendars, triage the executive inbox, draft correspondence, prepare meeting briefings and agendas, and coordinate domestic and international travel end-to-end. In addition, you’ll handle confidential information, assist with strategic projects and ad hoc research, and act as a liaison with internal and external stakeholders.

Location: San Mateo

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Manage complex, multi-executive schedules by prioritizing and protecting time aligned with business objectives.
•Own and triage the executive inbox: respond, draft correspondence, and redirect vendors/external requests professionally.
•Ensure executives are prepared for meetings by providing briefing notes, context, action items, and agendas; follow up on action items.
•Coordinate domestic and international travel end-to-end, including flights, accommodation, ground transport, itineraries, and expense reporting.
•Provide confidential and discreet support, including handling sensitive information and supporting strategic projects, internal initiatives, and research tasks.

Pay and Benefits

Salary: USD 140,000 - 180,000 annually

Perks:Health InsuranceDentalVision

Key Requirements

•Background in a fast-paced environment, with finance, technology, AI, or startups preferred.
•Comfort navigating ambiguity with clear, upfront communication.
•Meticulous attention to detail across scheduling and travel, with the ability to prioritize in high-pressure situations.
•Strong written and verbal communication skills with a professional, warm demeanor.
•Tech-savvy comfort with modern productivity tools, including familiarity with AI tools or workflow automation.

Experience:FinanceTechnologyAIStartups

Skills:CommunicationProactiveAttention to detailDiscretionJudgment

Languages:English

Tech Stack:Productivity tools

Company Brief

Fireworks AI

Develops AI-driven tools to generate and optimize visual marketing content for brands and creators, automating production of short-form videos and multimedia assets for social platforms to improve engagement and scale creative workflows.

Industry: SaaS

Website

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Fireworks AI

3 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 2 hours agoStatus: Live

Job Summary

Location: San Mateo

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Manage complex, multi-executive schedules by prioritizing and protecting time aligned with business objectives.
•Own and triage the executive inbox: respond, draft correspondence, and redirect vendors/external requests professionally.
•Ensure executives are prepared for meetings by providing briefing notes, context, action items, and agendas; follow up on action items.
•Coordinate domestic and international travel end-to-end, including flights, accommodation, ground transport, itineraries, and expense reporting.
•Provide confidential and discreet support, including handling sensitive information and supporting strategic projects, internal initiatives, and research tasks.

Pay and Benefits

Salary: USD 140,000 - 180,000 annually

Perks:Health InsuranceDentalVision

Key Requirements

•Background in a fast-paced environment, with finance, technology, AI, or startups preferred.
•Comfort navigating ambiguity with clear, upfront communication.
•Meticulous attention to detail across scheduling and travel, with the ability to prioritize in high-pressure situations.
•Strong written and verbal communication skills with a professional, warm demeanor.
•Tech-savvy comfort with modern productivity tools, including familiarity with AI tools or workflow automation.

Experience:FinanceTechnologyAIStartups

Skills:CommunicationProactiveAttention to detailDiscretionJudgment

Languages:English

Tech Stack:Productivity tools

Company Brief

Fireworks AI

Industry: SaaS

Website