3 days ago

Executive Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 18 hours agoStatus: Live

Job Summary

Provide day-to-day executive administrative and clerical support for the Office Director within DS/IP/OPO, handling correspondence, mail distribution, phone calls, and calendar scheduling. Coordinate and track official correspondence and taskers, oversee administrative service processes across three divisions, and ensure DOS standards are followed. Train administrative services personnel and help develop administrative procedures, while completing special projects as assigned.

Location: United States

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide clerical, administrative, and program support for DS/IP/OPO, including typing documents such as memoranda, letters, and cables; maintaining control records on correspondence; distributing mail; answering phones; and managing the Office Director’s calendar.
•Coordinate and track correspondence to and from the Office Director, including taskers and official memoranda.
•Oversee administrative services processes and correspondence prepared by administrative services personnel to ensure efficient service across three divisions and adherence to DOS standards.
•Monitor and coordinate information flow between DS/IP/OPO senior management and the three divisions.
•Train administrative services personnel and assist in developing administrative processes and procedures; complete other duties and special projects as assigned by the Office Director.

Travel: Low travel

Pay and Benefits

Salary: USD 46

Perks:Health InsuranceDentalVisionLife Insurance401k

Key Requirements

•Bachelor’s Degree, or 4 years of experience, including 2 years supporting the Foreign Service (State Department) as an administrative assistant for Foreign Services Officers/Senior Foreign Services Officers, plus 4 additional years of general administrative/secretarial/clerical experience.
•Excellent written and verbal communication skills, with the ability to interface effectively with senior officials.
•Ability to provide guidance, operational direction, and coordination of administrative efforts across office administrative personnel in three divisions, with strong organizational planning and initiative.
•Proficiency in computer skills and Microsoft Office tools, including Word, Outlook, PowerPoint, Access, and Excel.
•Strong writing, proofreading, and editorial skills, with administrative services experience including administrative/clerical processes and procedures (e.g., travel, training, payroll, supplies, briefings, reports, files management, dissemination of classified information).

Experience:4+ years

Education:Bachelor's

Skills:CommunicationWritingProofreadingEditorial skillsOrganizational planning

Tech Stack:Microsoft OfficeWordOutlookPowerPointAccessExcel

Eligibility

Security Clearance:Secret

Company Brief

Akima

Provides government and commercial clients with mission-critical services including operations & maintenance, logistics, IT, engineering, cybersecurity, and staffing solutions across defense, federal, and infrastructure markets.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Headquarters: Herndon, United States

Founded: 1996

Website

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Akima

3 days ago

Executive Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 18 hours agoStatus: Live

Job Summary

Location: United States

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide clerical, administrative, and program support for DS/IP/OPO, including typing documents such as memoranda, letters, and cables; maintaining control records on correspondence; distributing mail; answering phones; and managing the Office Director’s calendar.
•Coordinate and track correspondence to and from the Office Director, including taskers and official memoranda.
•Oversee administrative services processes and correspondence prepared by administrative services personnel to ensure efficient service across three divisions and adherence to DOS standards.
•Monitor and coordinate information flow between DS/IP/OPO senior management and the three divisions.
•Train administrative services personnel and assist in developing administrative processes and procedures; complete other duties and special projects as assigned by the Office Director.

Travel: Low travel

Pay and Benefits

Salary: USD 46

Perks:Health InsuranceDentalVisionLife Insurance401k

Key Requirements

•Bachelor’s Degree, or 4 years of experience, including 2 years supporting the Foreign Service (State Department) as an administrative assistant for Foreign Services Officers/Senior Foreign Services Officers, plus 4 additional years of general administrative/secretarial/clerical experience.
•Excellent written and verbal communication skills, with the ability to interface effectively with senior officials.
•Ability to provide guidance, operational direction, and coordination of administrative efforts across office administrative personnel in three divisions, with strong organizational planning and initiative.
•Proficiency in computer skills and Microsoft Office tools, including Word, Outlook, PowerPoint, Access, and Excel.
•Strong writing, proofreading, and editorial skills, with administrative services experience including administrative/clerical processes and procedures (e.g., travel, training, payroll, supplies, briefings, reports, files management, dissemination of classified information).

Experience:4+ years

Education:Bachelor's

Skills:CommunicationWritingProofreadingEditorial skillsOrganizational planning

Tech Stack:Microsoft OfficeWordOutlookPowerPointAccessExcel

Eligibility

Security Clearance:Secret

Company Brief

Akima

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Growth: Established Company

Headquarters: Herndon, United States

Founded: 1996

Website