WSP

1 day ago

Part-time Administrative Assistant

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Last checked: 8 hours agoStatus: Live

Job Summary

Provide administrative support for an office in Tallahassee, including scheduling and meeting coordination, drafting minutes, and handling follow-ups and communications. Serve as receptionist by answering calls, maintaining phone lists, and welcoming guests. Manage office administration such as upkeep, building access coordination, mail/fax handling, and supplies ordering. Support onboarding (I-9s), onsite training coordination, safety and compliance programs, and assist with finance and proposal/admin tasks as needed.

Location: United States

Workplace: Onsite

Employment Type: Part time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide administrative support including scheduling team/project/client meetings and drafting minutes, follow-ups, and coordination tasks.
•Handle general office administration such as office upkeep, liaising with building management for maintenance and access cards.
•Serve as receptionist: answer incoming calls, maintain phone lists, and welcome guests.
•Process incoming/outgoing mail and overnight mail, and distribute incoming faxes/packages.
•Support onboarding tasks (including I-9 completion) and coordinate onsite training events, safety/compliance programs, and related office/project coordination as needed.

Pay and Benefits

Perks:Health InsuranceDentalVisionDisabilityLife InsuranceRetirement Savings

Key Requirements

•3+ years of administrative support experience (Associate’s Degree can substitute for 1 year).
•High School Diploma or GED.
•Demonstrated competence using Microsoft Office (Excel spreadsheets, Word formatting, PowerPoint presentations).
•Excellent interpersonal and written and verbal communication skills, with strong professionalism and a positive attitude.
•Comfort in a fast-paced environment; strong initiative, confidentiality, and ability to prioritize and manage deadlines.

Experience:3+ yearsAdministrative supportConsulting industry

Education:High School

Skills:CommunicationInterpersonal skillsProfessionalismConfidentialityTeamwork

Tech Stack:Microsoft OfficeExcelWordPowerPointOracleAdobe Professional

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

WSP

Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Montreal, Canada

Founded: 1959

Website LinkedIn

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WSP