Real Estate Administrator

Aon
Pittsburgh
Workplace: OnsiteFull timeUSD 53,000 - 75,000 annuallyFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Highly organized","Detail oriented","Customer-service skills","Record keeping","Problem-solving"]

Coordinate day-to-day real estate operations and administration for client and department needs. Maintain accurate property records and documentation, track renewals, inspections, appraisals, taxes, HOA requirements, and maintenance progress, and follow up on missing items. Support property operations by coordinating repairs, contractors, insurance claims, and scheduling services. Assist with acquisition/disposition due diligence and transaction document tracking, dashboards, and escalation of issues to leadership.

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FursaFursa
Aon
Aon
16 hours ago

Real Estate Administrator

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Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Coordinate day-to-day real estate operations and administration for client and department needs. Maintain accurate property records and documentation, track renewals, inspections, appraisals, taxes, HOA requirements, and maintenance progress, and follow up on missing items. Support property operations by coordinating repairs, contractors, insurance claims, and scheduling services. Assist with acquisition/disposition due diligence and transaction document tracking, dashboards, and escalation of issues to leadership.
Location: Pittsburgh
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Coordinate day-to-day real estate operational and administrative activities, serving as a point of contact for client requests and vendor communications.
  • •Maintain accurate property files and asset documentation, tracking renewals, inspection schedules, appraisals, tax deadlines, HOA requirements, and missing or incomplete records.
  • •Coordinate property operations including repairs, maintenance projects, inspections, contractor activities, and follow-up to ensure timely completion.
  • •Support insurance claims and related coordination with carriers, adjusters, and service providers, including scheduling appraisals/inspections and managing documentation.
  • •Assist with acquisition/disposition due diligence by coordinating inspections, appraisals, contractor/vendor evaluations, collecting due diligence materials, and tracking transaction timelines and dashboards.

Pay and Benefits

Salary: USD 53,000 - 75,000 annually
Perks:Paid Leave401k

Key Requirements

  • •Associate’s or bachelor’s degree in business administration, real estate, property management, or a related field preferred; equivalent relevant experience may be considered.
  • •Prior administrative experience in real estate, property management, transaction coordination, vendor coordination, or a related setting preferred.
  • •Experience maintaining detailed records, coordinating vendors, and tracking multiple deadlines and projects preferred.
  • •Strong administrative skills and the ability to prepare reports, correspondence, spreadsheets, and project updates.
  • •Ability to handle confidential information with discretion and professionalism, with strong problem-solving and judgment.
Experience:Real estateProperty managementTransaction coordinationVendor coordination
Education:Bachelor's in business administration, real estate, property management, or a related field
Skills:Highly organizedDetail orientedCustomer-service skillsRecord keepingProblem-solving
Tech Stack:Microsoft OfficeExcelWordOutlookPowerPointTeams

Company Brief

Aon
Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1982
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