Executive Secretary V

Akima
District of Columbia, Washington
Workplace: OnsiteFull timeUSD 50+Function: Administration & Executive AssistanceExperience: 2+ yearsSkills: ["Organizational","Communication","Writing","Customer service","Interpersonal skills"]

Provide executive-level administrative support for the Department of State’s Bureau of Consular Affairs Front Office. Manage incoming and outgoing correspondence, including faxes and email, prepare routine responses, and maintain files, records, and reports. Coordinate calendars, meeting briefs, minutes, and conference room logistics; screen calls and visitors; and handle FO time and attendance documentation and travel arrangements using E2, while ensuring a clean, organized work area.

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FursaFursa
Akima
Akima
1 month ago

Executive Secretary V

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Source: Company careers pageValidated by: Fursa AI
Last checked: 16 hours agoStatus: Live

Job Summary

Provide executive-level administrative support for the Department of State’s Bureau of Consular Affairs Front Office. Manage incoming and outgoing correspondence, including faxes and email, prepare routine responses, and maintain files, records, and reports. Coordinate calendars, meeting briefs, minutes, and conference room logistics; screen calls and visitors; and handle FO time and attendance documentation and travel arrangements using E2, while ensuring a clean, organized work area.
Location: District of Columbia, Washington
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Read and analyze incoming memos, submissions, and reports to determine significance and plan distribution.
  • •Open, sort, and distribute correspondence (including faxes and email); prepare routine inquiry responses.
  • •Maintain files and records; enter and handle correspondence in final form (cables, memorandums, letters, briefing papers).
  • •Manage office calendars and appointment scheduling; prepare meeting briefs and record meeting minutes.
  • •Support front office operations including travel arrangements, time and attendance reporting, and meeting/conference room coordination.
Travel: Medium travel

Pay and Benefits

Salary: USD 50
Perks:Health InsuranceDentalVisionLife Insurance401k

Key Requirements

  • •2+ years of related experience.
  • •Active Secret Clearance.
  • •Knowledge of Microsoft Office software (Excel, Word, PowerPoint, Access, etc.).
  • •Excellent organizational, communication, and writing skills.
  • •Excellent customer service skills and ability to assess and evaluate customer satisfaction.
Experience:2+ years
Skills:OrganizationalCommunicationWritingCustomer serviceInterpersonal skills
Languages:En-us
Tech Stack:Microsoft OfficeExcelWordPowerPointAccessE2

Eligibility

Security Clearance:Secret

Company Brief

Akima
Provides government and commercial clients with mission-critical services including operations & maintenance, logistics, IT, engineering, cybersecurity, and staffing solutions across defense, federal, and infrastructure markets.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Herndon, United States
Founded: 1996
Website