Executive Assistant

​Heidrick & Struggles
São Paulo
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: high_schoolSkills: ["Communication","Problem-solving","Relationship building","Confidentiality","Multitasking"]

Provide project and business administration support to the search team across the full search process, including coordinating schedules and interviews for candidates and clients, preparing and transmitting client deliverables, and managing documentation and files. Handle accounts receivable/payable, expense reporting, correspondence, and maintain consultant calendars and travel itineraries. Support client relationship management, maintain confidentiality, and keep search information accurate in company databases.

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​Heidrick & Struggles
​Heidrick & Struggles
2 weeks ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 13 hours agoStatus: Live
Reposted: first listed 2 weeks ago

Job Summary

Provide project and business administration support to the search team across the full search process, including coordinating schedules and interviews for candidates and clients, preparing and transmitting client deliverables, and managing documentation and files. Handle accounts receivable/payable, expense reporting, correspondence, and maintain consultant calendars and travel itineraries. Support client relationship management, maintain confidentiality, and keep search information accurate in company databases.
Location: São Paulo
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Administer the search process for team search assignments.
  • •Format, edit, proofread, and prepare/transmit client deliverables.
  • •Maintain consultant calendars and prepare travel itineraries for consultants, clients, and candidates.
  • •Support account management and client relationships, including consultant expenses and client invoices/receivables.
  • •Create and maintain efficient file management and follow-up systems, while maintaining confidentiality and accurate records in the company database.

Key Requirements

  • •At least five years of administrative experience with strong project coordination.
  • •High school education required; college degree desired.
  • •Demonstrate business acumen and financial awareness, including accounts/expense administration.
  • •Proficient knowledge of Microsoft Office products and strong keyboarding skills (60 wpm); experience with proprietary database environments is a plus.
  • •Excellent verbal and written communication skills, including the ability to handle complex and sensitive information with people at all levels.
Experience:5+ yearsProfessional services
Education:High School
Skills:CommunicationProblem-solvingRelationship buildingConfidentialityMultitasking
Tech Stack:Microsoft OfficeDatabase environments

Company Brief

​Heidrick & Struggles
Global executive search and leadership consulting firm specializing in senior-level executive recruitment, board advisory, leadership assessment, and culture shaping services for multinational corporations across industries.
Industry: Recruitment Agencies
Company Size: Enterprise (1,001+ employees)
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Chicago, United States
Founded: 1953
WebsiteLinkedIn