Administrative Assistant III

AECOM
Philippines
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Interpersonal skills","Organizational skills","Communication","Attention to detail","Problem solving"]

Provide intermediate administrative support by managing expense reporting and A/P coordination, controlling shared documents in SharePoint/Teams, and running recurring operational reports in Excel. Independently operate multiple systems (Oracle, ServiceNow, Salesforce, and AECOM University), submit and track IT Helpdesk and access requests, and support vendor and procurement follow-ups. Handle shared mailbox correspondence, support meeting logistics, and assist with short-term internal projects and research tasks.

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FursaFursa
AECOM
AECOM
1 day ago

Administrative Assistant III

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live
Reposted: similar role first listed 5 months ago

Job Summary

Provide intermediate administrative support by managing expense reporting and A/P coordination, controlling shared documents in SharePoint/Teams, and running recurring operational reports in Excel. Independently operate multiple systems (Oracle, ServiceNow, Salesforce, and AECOM University), submit and track IT Helpdesk and access requests, and support vendor and procurement follow-ups. Handle shared mailbox correspondence, support meeting logistics, and assist with short-term internal projects and research tasks.
Location: Philippines
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Prepare and process stakeholder expense reports using credit card data, receipts, and travel documentation; coordinate approvals and resolve payment issues with Accounts Payable.
  • •Create and maintain shared files in SharePoint/Teams with correct folder structure and naming conventions; support document tracking, compliance readiness, and audits.
  • •Operate multiple systems independently (Oracle, ServiceNow, Salesforce, AECOM University), submit IT Helpdesk tickets, and follow up on unresolved access or service requests.
  • •Generate recurring reports (e.g., project trackers and expense summaries) in Excel using templates, charts, and visuals; assist with Visio org chart updates.
  • •Coordinate vendor/procurement support tasks (invoice status, wire transfer follow-ups, check requests, COI tracking) and manage shared mailbox correspondence and meeting logistics.

Pay and Benefits

Perks:Health InsuranceDentalVisionPaid Leave

Key Requirements

  • •Bachelor’s degree or 3+ years of relevant administrative job experience.
  • •Strong experience in Microsoft Word, Excel, Outlook, and PowerPoint.
  • •Ability to function well in a fast-paced environment while managing multiple, changing demands, details, and deadlines.
  • •Excellent interpersonal, organizational, and communication skills with strong attention to detail for accurate documentation and completion.
  • •Basic understanding of administrative and vendor support functions, including project coordination and budget tracking.
Experience:3+ years
Education:Bachelor's
Skills:Interpersonal skillsOrganizational skillsCommunicationAttention to detailProblem solving
Languages:English
Tech Stack:Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointSharePointTeamsOracleServiceNowSalesforceAECOM UniversityExcelVisioEmployee CenterCoupaTeams Live

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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