Project Administrative Assistant

WSP
Edmonton, Calgary
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: certificationSkills: ["Organization","Communication","Judgment","Independence","Collaboration"]

Support project managers and technical teams in WSP’s Remediation Program Management group by coordinating day-to-day project needs, travel and event logistics, procurement and purchase order requests, and client correspondence. Maintain accurate project information and filing systems across Oracle, SharePoint, Excel, and electronic/hard-copy records. Collaborate with administrative colleagues across Canada to deliver dependable administrative workflows for environmental assessment, remediation, reclamation, and site closure projects.

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WSP
WSP
1 day ago

Project Administrative Assistant

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Last checked: 4 hours agoStatus: Live

Job Summary

Support project managers and technical teams in WSP’s Remediation Program Management group by coordinating day-to-day project needs, travel and event logistics, procurement and purchase order requests, and client correspondence. Maintain accurate project information and filing systems across Oracle, SharePoint, Excel, and electronic/hard-copy records. Collaborate with administrative colleagues across Canada to deliver dependable administrative workflows for environmental assessment, remediation, reclamation, and site closure projects.
Location: Edmonton, Calgary
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Provide professional administrative support to project managers and technical teams to help deliver daily priorities and client commitments.
  • •Coordinate travel and event logistics so project teams can work effectively across locations and assignments.
  • •Manage purchase order requests and procurement coordination to support timely access to project services and resources.
  • •Produce polished client correspondence and presentations aligned with WSP standards.
  • •Maintain accurate project information in Oracle, SharePoint, Excel, and electronic and hard-copy filing systems.

Key Requirements

  • •A diploma or certificate in business administration, office administration, project administration, or a related field, or an equivalent combination of education and experience.
  • •Experience supporting environmental, engineering, construction, remediation, or professional services projects is an asset.
  • •Proficiency with Microsoft Office and tools including Adobe Acrobat, SharePoint, Teams, Power BI, and Oracle for project administration and information management.
  • •Ability to organize multiple priorities, coordinate deadlines, and maintain accurate project records in a fast-paced environment.
  • •Clear written and verbal communication skills for correspondence, presentations, procurement requests, and project updates.
Experience:EnvironmentalEngineeringConstructionRemediationProfessional services
Education:Certification / Diploma in business administration, office administration, project administration (or related field)
Skills:OrganizationCommunicationJudgmentIndependenceCollaboration
Languages:English
Tech Stack:OracleSharePointExcelMicrosoft OfficeAdobe AcrobatMicrosoft TeamsPower BI

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn