Document Controller - Supervision (Northern Emirates Projects) (Sharjah, AE)

Khatib & Alami
Sharjah
Workplace: OnsiteFull timeFunction: Finance & AccountingExperience: 5+ yearsEducation: high_schoolSkills: ["Secretarial skills","Organizational abilities","Communication","Planning","Attention to details"]

Set up and maintain master filing systems for supervision projects, including filing and distributing drawings and revisions, tracking submittals, and maintaining registers for operation manuals, vendor manuals, and as-built drawings. Ensure K&A archiving policies are followed, keep project teams aligned on the latest document versions, and regularly update statuses and unanswered correspondence while supporting the supervision team with organized document control.

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FursaFursa
Khatib & Alami
Khatib & Alami
3 days ago

Document Controller - Supervision (Northern Emirates Projects) (Sharjah, AE)

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Last checked: 5 hours agoStatus: Live

Job Summary

Set up and maintain master filing systems for supervision projects, including filing and distributing drawings and revisions, tracking submittals, and maintaining registers for operation manuals, vendor manuals, and as-built drawings. Ensure K&A archiving policies are followed, keep project teams aligned on the latest document versions, and regularly update statuses and unanswered correspondence while supporting the supervision team with organized document control.
Location: Sharjah
Workplace: Onsite
Employment Type: Full time
Job Function: Finance & Accounting
Seniority: Mid level

Key Responsibilities

  • •Establish and maintain a comprehensive filing system for all received and outgoing correspondence on supervision projects in line with corporate policies.
  • •Maintain records of contractor submittals and track response dates.
  • •Maintain registers for operation manuals, vendor manuals, and as-built drawings, including updating review/approval status.
  • •Record receipt of drawing revisions, distribute them to the appropriate people, and ensure the most current drawing versions are used.
  • •Back up files regularly and support the supervision team in setting up and maintaining organized filing systems.

Key Requirements

  • •High School Diploma
  • •5+ years of experience in a similar role
  • •Working knowledge of Microsoft Word, PowerPoint and Excel
  • •Good secretarial skills and organizational abilities
  • •Proficiency in spoken and written English; Arabic is an advantage
Experience:5+ years
Education:High School
Skills:Secretarial skillsOrganizational abilitiesCommunicationPlanningAttention to details
Languages:EnglishArabic
Tech Stack:Microsoft WordMicrosoft PowerPointMicrosoft Excel

Company Brief

Khatib & Alami
Multidisciplinary design and engineering consultancy offering architecture, urban planning, infrastructure, engineering, and project management services across the Middle East, Africa, Europe, and Asia.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Beirut, Lebanon
Founded: 1964
WebsiteLinkedIn