Program Operations Coordinator - Freelance, Remote

Magic
Anywhere
Workplace: RemoteFull timeUSD 7 - 7 hourlyFunction: Business OperationsExperience: 2-5 yearsSkills: ["Detail obsession","Operational rigor","Risk-spotting","Clear communication","Vendor/stakeholder management","Time management","Calm under pressure","Follow-through"]

Own day-to-day program and calendar execution for an annual education and member community ecosystem. Manage project plans, timelines, SOPs, and cross-functional logistics to deliver virtual and in-person experiences end-to-end, coordinating faculty/speakers, vendors, and member workflows. Partner with marketing for launches and enrollment campaigns, and maintain dashboards and post-event reporting for revenue, expenses, enrollment, attendance, engagement, and retention.

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Magic
Magic
23 hours ago

Program Operations Coordinator - Freelance, Remote

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Last checked: 5 hours agoStatus: Live

Job Summary

Own day-to-day program and calendar execution for an annual education and member community ecosystem. Manage project plans, timelines, SOPs, and cross-functional logistics to deliver virtual and in-person experiences end-to-end, coordinating faculty/speakers, vendors, and member workflows. Partner with marketing for launches and enrollment campaigns, and maintain dashboards and post-event reporting for revenue, expenses, enrollment, attendance, engagement, and retention.
Location: Anywhere
Workplace: Remote
Employment Type: Full time
Job Function: Business Operations
Seniority: Mid level

Key Responsibilities

  • •Own and manage the annual educational calendar (once set by leadership), executing project plans and driving timelines with cross-functional contributors.
  • •Proactively identify and resolve scheduling conflicts, dependencies, and risks while keeping accountability via a project-management system.
  • •Coordinate faculty/experts scheduling, prep, materials, and communications; manage curriculum logistics including slides, handouts, pre-work, and recordings.
  • •Produce virtual and in-person experiences end-to-end (run-of-show, tech checks, on-site flow), including event logistics and vendor management.
  • •Coordinate marketing launches and enrollment campaigns per calendar, and maintain dashboards/post-event reporting for program revenue, expenses, enrollment, attendance, engagement, and retention.

Pay and Benefits

Salary: USD 7 hourly

Key Requirements

  • •2–5 years coordinating operations for established programs (e.g., professional/executive education, communities, certification/CPE, masterminds, or events).
  • •Proven experience producing events and managing vendors end-to-end.
  • •Hands-on project management using a PM platform (e.g., Asana, ClickUp, Trello) with ownership of SOPs.
  • •Experience coordinating with faculty/experts/speakers and cross-functional teams (e.g., marketing).
  • •Comfort tracking and reporting KPIs and expenses; not responsible for setting budgets or KPIs.
Experience:2-5 yearsProfessional/executive educationAssociations/membership communitiesCertification/CPEMastermindsLive event series
Skills:Detail obsessionOperational rigorRisk-spottingClear communicationVendor/stakeholder managementTime managementCalm under pressureFollow-through
Tech Stack:AsanaClickUpTrelloCRMLMSSpreadsheetsDashboardsZoomRun-of-show productionVirtual event platformsProject-management system

Company Brief

Magic
Provides on‑demand dedicated virtual executive assistants and concierge services for businesses and executives, matching clients with trained remote assistants and AI-enabled support to handle administrative, sales, and personal tasks.
Industry: Professional Services
Company Size: Large (251 to 1,000 employees)
Revenue: USD 50M to 100M
Growth: Growth Stage Startup
Funding: Series A
Headquarters: San Francisco, United States
Founded: 2015
Glassdoor
Glassdoor: 3.3
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