Conveo

5 days ago

Executive Assistant & Office Manager (London or Antwerp based)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Serve as Conveo’s first Executive Assistant & Office Manager, partnering closely with the founders to keep leadership calendars, inboxes, and action items running smoothly. Run the Antwerp/London office end-to-end—vendors, onboarding logistics, and day-to-day visitor support—while making founder and leadership travel and quarterly offsites frictionless. Help build internal culture moments and playbooks as the company scales across offices.

Location: Antwerp, London, New York

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Partner closely with the founders to manage leadership calendars, inbox triage, and follow-through on action items.
•Ensure meetings have clear agendas, prep docs, and outcomes by protecting deep work and eliminating unnecessary meetings.
•Run the Antwerp/London office end-to-end, including vendors, suppliers, office setup, and day-to-day visitor and team support.
•Plan and book founder and leadership travel and coordinate quarterly team offsites end-to-end.
•Own culture moments and support all-hands/town halls by creating lightweight playbooks and templates for events.

Travel: Medium travel

Pay and Benefits

Equity and Bonus:Equity

Perks:Health InsurancePensionReferral

Key Requirements

•3-5+ years supporting senior executives, ideally founders or C-suite at a high-growth startup, scale-up, or fast-paced professional services firm.
•A demonstrable track record of owning a calendar, inbox, and travel for someone whose time is genuinely scarce.
•Experience using AI tools (Claude, ChatGPT, automations) to compound your own output.
•Office management experience including vendor relationships, lease and supplier management, onboarding logistics, and event planning.
•Fluent written English and comfort with modern productivity tooling (Google Workspace, Slack, Notion, calendar tools, expense platforms), with a base in London or Antwerp.

Experience:SaaSYC-backedAIProfessional services

Skills:DiscretionCalm under pressureHigh agency

Languages:English

Tech Stack:ClaudeChatGPTAutomationsGoogle WorkspaceSlackNotion

Eligibility

Nationality:US National

Company Brief

Conveo

Develops AI-driven conversational search and knowledge management solutions that help teams find, summarize, and act on information across documents, chats, and meetings using natural language interfaces.

Industry: SaaS

Website

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Conveo

5 days ago

Executive Assistant & Office Manager (London or Antwerp based)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 17 hours agoStatus: Live

Job Summary

Location: Antwerp, London, New York

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Partner closely with the founders to manage leadership calendars, inbox triage, and follow-through on action items.
•Ensure meetings have clear agendas, prep docs, and outcomes by protecting deep work and eliminating unnecessary meetings.
•Run the Antwerp/London office end-to-end, including vendors, suppliers, office setup, and day-to-day visitor and team support.
•Plan and book founder and leadership travel and coordinate quarterly team offsites end-to-end.
•Own culture moments and support all-hands/town halls by creating lightweight playbooks and templates for events.

Travel: Medium travel

Pay and Benefits

Equity and Bonus:Equity

Perks:Health InsurancePensionReferral

Key Requirements

•3-5+ years supporting senior executives, ideally founders or C-suite at a high-growth startup, scale-up, or fast-paced professional services firm.
•A demonstrable track record of owning a calendar, inbox, and travel for someone whose time is genuinely scarce.
•Experience using AI tools (Claude, ChatGPT, automations) to compound your own output.
•Office management experience including vendor relationships, lease and supplier management, onboarding logistics, and event planning.
•Fluent written English and comfort with modern productivity tooling (Google Workspace, Slack, Notion, calendar tools, expense platforms), with a base in London or Antwerp.

Experience:SaaSYC-backedAIProfessional services

Skills:DiscretionCalm under pressureHigh agency

Languages:English

Tech Stack:ClaudeChatGPTAutomationsGoogle WorkspaceSlackNotion

Eligibility

Nationality:US National

Company Brief

Conveo

Industry: SaaS

Website