Executive Assistant to the Global SVP

Celonis
Madrid
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Organization","Process improvement","Attention to detail","Discretion","Initiative","Ownership","Collaboration","Communication","Analytical mindset","Working under pressure","Growth mindset","Stakeholder management"]

Support the Global SVP of Value Engineering as a trusted C-level executive partner. Manage complex calendar, expenses, and domestic/international travel, while coordinating leadership meetings and driving clear communication across the Value Engineering organization. Draft and manage correspondence, prepare presentations and documents for internal/external audiences, and support in-flight projects with multiple teams. Travel 2–3 times per year for QBRs.

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FursaFursa
Celonis
Celonis
13 hours ago

Executive Assistant to the Global SVP

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Last checked: 10 hours agoStatus: Live

Job Summary

Support the Global SVP of Value Engineering as a trusted C-level executive partner. Manage complex calendar, expenses, and domestic/international travel, while coordinating leadership meetings and driving clear communication across the Value Engineering organization. Draft and manage correspondence, prepare presentations and documents for internal/external audiences, and support in-flight projects with multiple teams. Travel 2–3 times per year for QBRs.
Location: Madrid
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide outstanding executive assistant support, including calendar management, expense reporting, and complex travel coordination.
  • •Coordinate leadership meetings for the Value Engineering organization and drive transparent, regular communication among leadership.
  • •Manage, prioritise, and draft incoming/outgoing correspondence.
  • •Coordinate meetings end-to-end (attendees, materials, room set-up, and issue resolution).
  • •Support strategic alignment, coordination, and delivery of in-flight projects across multiple teams, and create/edit documents and presentations for internal and external audiences.
Travel: Low travel

Pay and Benefits

Equity and Bonus:Equity
Perks:Parental LeavePaid LeaveGym MembershipHealth Insurance

Key Requirements

  • •At least 5 years working as an Executive Assistant, including experience supporting C-Suite or SVP executives with a global remit.
  • •Professional fluency (written and oral) in English; German is a plus.
  • •Provide EA support including detailed calendar management, expense reports, and complex domestic & international travel coordination.
  • •Manage incoming/outgoing correspondence and coordinate meetings (attendee management, materials preparation, room set-up, and issue resolution).
  • •Create/edit internal and external documents and presentations, and support internal/external project management and delivery with strong attention to detail and discretion.
Experience:5+ years
Skills:OrganizationProcess improvementAttention to detailDiscretionInitiativeOwnershipCollaborationCommunicationAnalytical mindsetWorking under pressureGrowth mindsetStakeholder management
Languages:EnglishGerman
Tech Stack:Google SuiteMicrosoft OfficeClaudeAI

Company Brief

Celonis
Provides cloud-based process mining and execution management software that helps organizations visualize, analyze, and optimize business processes to improve efficiency, reduce costs, and accelerate operational transformation across enterprise systems.
Industry: SaaS
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Munich, Germany
Founded: 2011
WebsiteLinkedIn