Project Administrator (Project Management and Engineering)

Alfalaval
Texas, Richmond
Workplace: HybridFull timeUSD 26.5 - 28.75 hourlyFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Organizational skills","Attention to detail","Communication","Stakeholder management","Problem-solving"]

Coordinate project execution activities for the Project Management & Engineering organization, supporting project handover through completion. Maintain accurate project order records and documentation, support invoicing milestones and forecast/backlog updates, and manage financial data across ERP and financial systems. Partner with cross-functional teams (Project Management, Sales, Accounting, Engineering, Purchasing, Operations) while driving process improvements and operational excellence to support timely, accurate reporting and customer satisfaction.

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Alfalaval
Alfalaval
1 day ago

Project Administrator (Project Management and Engineering)

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Last checked: 9 hours agoStatus: Live

Job Summary

Coordinate project execution activities for the Project Management & Engineering organization, supporting project handover through completion. Maintain accurate project order records and documentation, support invoicing milestones and forecast/backlog updates, and manage financial data across ERP and financial systems. Partner with cross-functional teams (Project Management, Sales, Accounting, Engineering, Purchasing, Operations) while driving process improvements and operational excellence to support timely, accurate reporting and customer satisfaction.
Location: Texas, Richmond
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Review, validate, register, and maintain project, rental, and component orders.
  • •Ensure project documentation and required information are complete and accurate prior to project handover.
  • •Support project teams throughout the project lifecycle from setup through completion.
  • •Maintain project financial data and support accurate project reporting, including invoicing milestones and backlog maintenance.
  • •Coordinate claims and purchasing activities, monitor data integrity across ERP/financial systems, and support continuous improvement of project administration processes.

Pay and Benefits

Salary: USD 26.5 - 28.75 hourly
Perks:Health InsuranceDentalVisionLife Insurance401k

Key Requirements

  • •Bachelor’s degree in Engineering, Finance, Supply Chain Management, Operations Management, Business Administration (or related field).
  • •Minimum of 3 years of experience supporting project management and project engineering in a manufacturing setting (preferred).
  • •Experience coordinating cross-functional teams across Sales, Project Management, Purchasing, Engineering/Design, and Accounting.
  • •Proficiency in ERP/MRP systems and Microsoft Office applications, especially Excel.
  • •Strong organizational, communication, and stakeholder management skills with a continuous improvement mindset.
Experience:3+ yearsManufacturingERPMRPProject management
Education:Bachelor's in Engineering, Finance, Supply Chain Management, Operations Management, Business Administration (preferred) or related field
Skills:Organizational skillsAttention to detailCommunicationStakeholder managementProblem-solving
Tech Stack:ERPMRPMicrosoft OfficeExcel

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Alfalaval
Designs and manufactures heat transfer, separation and fluid handling equipment and systems for industries including energy, food, water, marine and wastewater to improve productivity, energy efficiency and environmental performance.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Lund, Sweden
Founded: 1883
WebsiteLinkedIn