Executive Assistant

Fireworks AI
San Mateo
Workplace: OnsiteFull timeUSD 140,000 - 180,000 annuallyFunction: Administration & Executive AssistanceSkills: ["Discretion","Attention to detail","Communication","Relationship building","Good judgment"]

Support multiple senior executives in a high-trust, high-autonomy role based fully in-office in San Mateo. Manage complex calendars and scheduling, own the executive inbox, and ensure leaders are prepared for meetings with briefing notes, agendas, and action follow-ups. Coordinate domestic and international travel end-to-end, handle confidential information discreetly, and lead ad hoc research and internal projects as needed.

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FursaFursa
Fireworks AI
Fireworks AI
2 weeks ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live
Reposted: similar role first listed 10 months ago

Job Summary

Support multiple senior executives in a high-trust, high-autonomy role based fully in-office in San Mateo. Manage complex calendars and scheduling, own the executive inbox, and ensure leaders are prepared for meetings with briefing notes, agendas, and action follow-ups. Coordinate domestic and international travel end-to-end, handle confidential information discreetly, and lead ad hoc research and internal projects as needed.
Location: San Mateo
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage complex, multi-executive schedules and protect time aligned with business objectives
  • •Own the executive inbox: triage, prioritize, respond on their behalf, and draft correspondence as needed
  • •Prepare executives for meetings with briefing notes, meeting context, open action items, and agendas
  • •Coordinate domestic and international travel end-to-end, including flights, accommodation, transport, itineraries, and expense reporting
  • •Serve as a primary liaison between executives and internal/external stakeholders and support ad hoc projects and research
Travel: Medium travel

Pay and Benefits

Salary: USD 140,000 - 180,000 annually
Equity and Bonus:Equity

Key Requirements

  • •Operate with discretion and handle sensitive, confidential information with integrity
  • •Manage complex, multi-executive calendars and prioritize effectively in high-pressure environments
  • •Own executive communications by triaging, drafting, and responding with professionalism and warmth
  • •Coordinate domestic and international travel end-to-end, including itineraries and expense reporting
  • •Comfort with modern productivity tools, and familiarity with AI tools or workflow automation is preferred
Skills:DiscretionAttention to detailCommunicationRelationship buildingGood judgment
Tech Stack:AI toolsWorkflow automationProductivity tools

Company Brief

Fireworks AI
Develops AI-driven tools to generate and optimize visual marketing content for brands and creators, automating production of short-form videos and multimedia assets for social platforms to improve engagement and scale creative workflows.
Industry: SaaS
Website