Document Controller - Supervision (Dubai Buildings Projects)

Khatib & Alami
Dubai
Workplace: OnsiteFull timeFunction: Finance & AccountingExperience: 5+ yearsEducation: high_schoolSkills: ["Organizational abilities","Communication","Planning","Attention to detail"]

Establish and maintain master filing systems for supervision projects, ensuring correct archiving of all drawings and correspondence issued to contractors. Provide document control support to supervision teams, including tracking submittals, recording responses and unanswered items, managing operation/vendor manual registers, and maintaining as-built drawing status and version control. Ensure backups are produced regularly and assist the supervision team in keeping filing systems organized and policy compliant.

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FursaFursa
Khatib & Alami
Khatib & Alami
3 days ago

Document Controller - Supervision (Dubai Buildings Projects)

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live
Reposted: similar role first listed 5 months ago

Job Summary

Establish and maintain master filing systems for supervision projects, ensuring correct archiving of all drawings and correspondence issued to contractors. Provide document control support to supervision teams, including tracking submittals, recording responses and unanswered items, managing operation/vendor manual registers, and maintaining as-built drawing status and version control. Ensure backups are produced regularly and assist the supervision team in keeping filing systems organized and policy compliant.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Finance & Accounting
Seniority: Mid level

Key Responsibilities

  • •Implement archiving policies, procedures, and standards for drawings issued to contractors.
  • •Provide document control and organize comprehensive filing systems for received and outgoing correspondence.
  • •Maintain registers for operation manuals, vendor manuals, and as-built drawings, including review/approval status.
  • •Track contractor submittals and record response dates; maintain and circulate lists of unanswered correspondence items.
  • •Ensure correct drawing revision receipt, distribution, and use of the most current drawing versions; make backup copies regularly.

Key Requirements

  • •5+ years of experience in a similar document control role.
  • •High School Diploma.
  • •Working knowledge of Microsoft Word, PowerPoint, and Excel.
  • •Strong secretarial, organizational, and planning skills with excellent attention to detail.
  • •Proficiency in spoken and written English; Arabic is an advantage.
Experience:5+ years
Education:High School
Skills:Organizational abilitiesCommunicationPlanningAttention to detail
Languages:EnglishArabic
Tech Stack:Microsoft WordMicrosoft PowerPointMicrosoft Excel

Company Brief

Khatib & Alami
Multidisciplinary design and engineering consultancy offering architecture, urban planning, infrastructure, engineering, and project management services across the Middle East, Africa, Europe, and Asia.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Beirut, Lebanon
Founded: 1964
WebsiteLinkedIn