Executive Assistant- Infrastructure

Turner & Townsend
Dublin
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 10+ yearsSkills: ["Organizational skills","Communication","Strategic coordination","Attention to detail","Multitasking"]

Coordinate executive project duties and provide high-level administrative support for the function lead on a major Rail project. Build relationships with key stakeholders, manage directors’ complex professional and personal scheduling, and ensure information flows to senior executives. Handle high-volume email and call screening, organize meetings and workshops, take minutes, prepare presentations and reports, and support travel, letters, and purchasing processes.

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Turner & Townsend
Turner & Townsend
3 days ago

Executive Assistant- Infrastructure

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Last checked: 16 hours agoStatus: Live

Job Summary

Coordinate executive project duties and provide high-level administrative support for the function lead on a major Rail project. Build relationships with key stakeholders, manage directors’ complex professional and personal scheduling, and ensure information flows to senior executives. Handle high-volume email and call screening, organize meetings and workshops, take minutes, prepare presentations and reports, and support travel, letters, and purchasing processes.
Location: Dublin
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Coordinate project executive duties and provide general administrative support to the function lead for a major Rail project.
  • •Manage directors’ professional and personal scheduling, including agendas, emails, phone calls, client management, and logistics.
  • •Coordinate complex calendars and information flow for senior executives, ensuring priorities are met.
  • •Screen and prioritise emails and telephone calls, handle enquiries and requests, and take messages and follow-ups.
  • •Organise meetings and workshops, take meeting minutes, and prepare presentations, reports, letters, and travel arrangements.

Pay and Benefits

Perks:PensionAnnual Leave

Key Requirements

  • •Minimum 10 years of proven experience as an Executive Assistant or in a comparable high-level support role.
  • •Exceptional organisational, communication, and strategic coordination skills.
  • •Ability to work with discretion and confidentiality while supporting senior executives.
  • •Experience managing a significant workload, multitasking, and meeting tight deadlines with effective prioritisation.
  • •Advanced Microsoft Office and SharePoint knowledge and experience.
Experience:10+ yearsInfrastructureRailConstructionExecutive assistance
Skills:Organizational skillsCommunicationStrategic coordinationAttention to detailMultitasking
Languages:English
Tech Stack:Microsoft OfficeSharePoint

Company Brief

Turner & Townsend
Global professional services firm providing program, project and cost management, advisory and consulting services across property, infrastructure and natural resources sectors to public and private clients worldwide.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Leeds, United Kingdom
Founded: 1946
WebsiteLinkedIn