AECOM

3 weeks ago

Administrative Assistant II

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 8 hours agoStatus: Live

Job Summary

Administrative Assistant II provides intermediate administrative support across multiple systems, coordinating vendor and procurement tasks, generating reports, and assisting with document control and IT-related requests. The role requires strong organizational skills, stakeholder interaction, and the ability to manage priorities in a fast-paced environment within a hybrid work model in Taguig City. You’ll work with SharePoint, Teams, Oracle, ServiceNow, Salesforce, and Coupa to keep operations running smoothly.

Location: Philippines

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Expense Management & A/P Coordination: Prepare and process stakeholder expense reports using credit card data, scanned receipts, and travel documentation; track approvals and resolve payment issues by coordinating with Accounts Payable; support multiple stakeholders and assist with bulk submissions or escalations as needed.
•Document Control & Version Management: Create, review, and update shared files and repositories in SharePoint and Teams; ensure accurate folder structure, naming conventions, and document accessibility; collaborate with stakeholders for proper document tracking, compliance readiness, and periodic audits of controlled files.
•System & Administrative Support Tools: Operate multiple systems independently including Oracle, ServiceNow, Salesforce, and AECOM University; submit IT Helpdesk tickets, request hardware/software services, and monitor system access requests; track ticket progress and follow up with IT or Helpdesk.
•Stakeholder-Focused Report Generation: Create recurring reports such as project trackers, operational dashboards, or expense summaries in Excel or other platforms; use templates, charts, and visuals; assist in creating/updating organizational charts using Visio.
•Vendor Relationship & Transaction Support: Coordinate with Procurement, Finance, and external vendors on invoice status, wire transfer follow-ups, and check requests; raise and monitor Employee Center cases for vendor issues; track COI requests and renewal dates.

Key Requirements

•Bachelor’s Degree or 2+ years of relevant administration experience.
•Strong experience with Microsoft Word, Excel, Outlook, and PowerPoint.

Experience:Construction

Education:Bachelor's

Skills:CommunicationOrganizationAttention to detailProblem solvingCollaboration

Languages:English

Tech Stack:OracleServiceNowSalesforceSharePointTeamsVisioCoupa

Company Brief

AECOM

AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.

Industry: Civil Engineering

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Los Angeles, United States

Founded: 1990

Glassdoor: 3.6

Website LinkedIn Glassdoor

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AECOM

3 weeks ago

Administrative Assistant II

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 8 hours agoStatus: Live

Job Summary

Location: Philippines

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Entry level

Key Responsibilities

•Expense Management & A/P Coordination: Prepare and process stakeholder expense reports using credit card data, scanned receipts, and travel documentation; track approvals and resolve payment issues by coordinating with Accounts Payable; support multiple stakeholders and assist with bulk submissions or escalations as needed.
•Document Control & Version Management: Create, review, and update shared files and repositories in SharePoint and Teams; ensure accurate folder structure, naming conventions, and document accessibility; collaborate with stakeholders for proper document tracking, compliance readiness, and periodic audits of controlled files.
•System & Administrative Support Tools: Operate multiple systems independently including Oracle, ServiceNow, Salesforce, and AECOM University; submit IT Helpdesk tickets, request hardware/software services, and monitor system access requests; track ticket progress and follow up with IT or Helpdesk.
•Stakeholder-Focused Report Generation: Create recurring reports such as project trackers, operational dashboards, or expense summaries in Excel or other platforms; use templates, charts, and visuals; assist in creating/updating organizational charts using Visio.
•Vendor Relationship & Transaction Support: Coordinate with Procurement, Finance, and external vendors on invoice status, wire transfer follow-ups, and check requests; raise and monitor Employee Center cases for vendor issues; track COI requests and renewal dates.

Key Requirements

•Bachelor’s Degree or 2+ years of relevant administration experience.
•Strong experience with Microsoft Word, Excel, Outlook, and PowerPoint.

Experience:Construction

Education:Bachelor's

Skills:CommunicationOrganizationAttention to detailProblem solvingCollaboration

Languages:English

Tech Stack:OracleServiceNowSalesforceSharePointTeamsVisioCoupa

Company Brief

AECOM

Industry: Civil Engineering

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Los Angeles, United States

Founded: 1990

Glassdoor: 3.6

Website LinkedIn Glassdoor